Realty Records Clerk Jobs

Definition of Class

• Under direct supervision, performs various clerical duties involving real estate related documents.

Duties & Responsibilities

• Prepares and maintains records, reports and documents for the office, other county offices and state offices.
• Performs accurate data entry into computer system.
• Responsible or making copies of records for the public and/or for internal use utilizing computer and microfilm equipment.
• Answers inquiries by phone, fax, and email or in person regarding copy orders, public records, office policies and procedures and real estate transactions.
• Collects copy and recording fees and prepares receipts for same.
• Operates microfilm retrieval equipment and facsimile and performs minor maintenance of same.
• The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.
• Affixes pertinent recording information on documents.
• Proof reads documents for legal format and recordability.
• Performs other duties such as typing, filing, copying or other basic job tasks as required by the First Deputy.
• Assists in the daily and monthly balancing of receipts.
• Maintains microfilm library.
• Operates and maintains computer debit system for prepaid copies.
• Assists the First Deputy, other Realty Records Clerks, Realty Records Coordinator, Senior Realty Records Clerks and Bookkeeper with their respective assignments in order to maintain efficiency of the office.

Knowledge, Skills, & Abilities

• Knowledge of the Russell Indexing System and the Computer Indexing System.
• Knowledge of the legal format and legal language of documents.
• Knowledge of office practices and clerical methods.
• Some physical exertion is necessary when carrying records to and from storage.
• Thorough knowledge of the location of specific records and the ability to retrieve such records quickly and accurately.
• Ability to communicate with the public, co-workers and other County employees in a polite and professional manner.

Minimum Requirements

• High School Diploma or GED
• Minimum of 1 year of Experience in Realty Records Maintenance and Procedures
• Must be able to Type a Minimum of 50 Words Per Minute with Accuracy

Conditions Of Employment