Records Center Assistant Ii (Open And Promotional)

The San Mateo County's Human Services Agency is seeking qualified candidates for the position of Records Center Assistant II. Under general supervision, the Records Center Assistant II provides support for the County's centralized Records Center storage facility. Works with County Departments in coordinating the receiving, shipping, storage, retention and disposal of County records.

DISTINGUISHING CHARACTERISTICS
Records Center Assistant I is the entry level class in the records center support series. Initially under close supervision, incumbents perform the more routine duties while learning County policies and procedures and becoming familiar with County warehousing practices. As experience is gained, there is greater independence of action within established guidelines.

Records Center Assistant II is the fully experienced journey level class in this series capable of performing the full range of records center tasks.

The ideal candidate will have:

• Experience and familiarity with Child and Family Services programs such as Child Welfare, Foster Care, Adoptions, Child Care, and Adoptions.

• Has relevant work experience providing office or administrative support within a warehouse setting.
• Is well-versed with the use of general office technology.
• Has experience and/or familiarity with records management systems or has the ability to learn new systems quickly.
• Has the ability to think critically and multi-task.
• Experience coordinating the receiving, shipping, storage, and transporting records materials and supplies.

Examples Of Duties

Duties may include, but are not limited to, the following:

• Receive, store, transport and deliver records materials.
• Perform related duties as assigned.
• Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on-line computer system to access inventory and related information.
• Verify records received against packing lists, store records in prescribed order.

Qualifications

Knowledge of:

• Business data processing applications.
• Applicable laws and regulation pertaining to records management.
• Business arithmetic.
• Principles and practices of records management.
• Safety regulations and precautions pertaining to the work.

Skill/Ability to:

• Organize and prioritize work and meet operational department records storage needs.
• Lift materials and supplies weighing up to 50 pounds.
• Participate in administering the operational activities related to records management.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Load and unload materials of various bulk and weight.

Education and Experience:
Any combination of education and experience that would likely provide the required
knowledge, skills and abilities is qualifying. A typical way to qualify is:

Application/Examination

Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date: Wednesday, August 16, 2023 at 11:59 p.m. PST
Application Screening: Thursday, August 17, 2023
Panel Interviews: Wednesday, August 23, 2023

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.

Analyst: Arlene Cahill (Records Center Assistant II - E460)