Purchasing Agent Jobs

About Us

We are an Austin-based interior architecture and design firm specializing in multifamily, student housing, hospitality, and senior living projects. Our firm creates exceptional interior environments that celebrate life for our communities throughout the United States, and we seek only the most talented individuals who want an opportunity to grow professionally and enhance our practice and the lives of our residents.

About You

You are a bright, talented professional with a desire to be in a creative and collaborative design firm. You are the best in your field. Individuals in this position will work within a fast-paced environment, so the ability to handle pressure, stay organized, and multi-task is important. You also have a strong sense of self-accountability, high attention to detail, and sound judgment. You have significant demonstrated experience in developing and managing projects.

Position Summary

The successful Purchasing Agent is quality driven and detail oriented. This role assists the Purchasing Manager with daily project administrative tasks so that she can spend her time on operations and strategic development with an aim towards resolving current and future order issues. The Purchasing Agent compiles and sends purchase orders after the Purchasing Manager reviews and approves. This role verifies orders are received by vendors and processed. The Purchasing Agent compiles acknowledgements for Purchasing Manager's review and actively manages all administrative tasks to assist Purchasing Manager.

Measures Of Success

• Purchase order issues are immediately identified and forwarded to the Purchasing Manager for resolution.
• Claims are brought to the attention of the Purchasing Manager in time for each Vendor's terms & conditions with no cost to StudioSIX5.
• Paperwork is accurate, up to date and well organized to expedite review process.
• Purchase orders are placed in a timely manner to ensure on time delivery to the warehouse.
• Transaction reports are accurate and up to date.

Duties/Responsibilities

• When ready to be sent, scans PO's and emails to vendors verifying receipts.
• Notifies Purchasing Manager of any vendor shipping delays to be addressed.
• Updates transaction summary report daily.
• Documents purchase orders in project transaction report.
• Monitors warehouse receipt reports for any file claims.
• All other duties as assigned by Purchasing Manager.
• Compiles acknowledgements for Manager review.
• Assists sorting of specs by vendors for Purchasing Manager's review.
• Monitors warehouse receipt reports and updates transactions summary reports daily.

Required Knowledge/Skills/Abilities

• Meticulous "eye" for detail and accuracy.
• Excellent written and oral communication skills.
• Working experience of vendor management software and project management software.
• Desire to grow, take on new responsibilities, and establish oneself on our team.

Experience / Education

• Customer service experience preferred.
• Bachelor's Degree in Purchasing or Merchandising or equivalent experience desired.
• Advanced computer skills in Microsoft Office Suite (Word, Outlook, Excel, and Power Point) and Adobe Acrobat are required.
• One to three (1-3) years of purchasing experience required.

Complexities And Conditions Of Employment

• This position handles and maintains proprietary highly confidential employee, financial and company information. The utmost care must be taken to assure confidential information and documents are always secure.
• This position requires occasional nights, weekends, holidays, and after hours' availability.
• This position requires 0% travel nationwide.
• This position requires a current and valid driver's license.

Compensation, Benefits And Perks

We are committed to creating a benefits program that is not only competitive, but flexible and responsive to the changing needs of our employees. We are proud, as part of our total compensation philosophy, to offer the following benefits to regular, full-time employees.

• Flexible Work Schedule on a 38-hour workweek (Half Day Fridays)
• Monthly Team Building, Happy Hours, and other social gatherings
• Paid time off and paid holidays
• Exempt; Commensurate with experience
• Bonuses
• Flexible to work from home and in the office several days a week
• 401K Retirement Plan
• Professional Development, Education and Training
• Medical, Dental, Vision, AD&D and Life Insurance, STD, Accident, Cancer and Legal Insurance
• Paid covered parking

Hours

• Minimum of 38 hours per week
• Some evening and weekend may be required as needed

StudioSIX5 is an Equal Opportunity Employer. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. For more information about us, visit www.studioSIX5.com or Like Us on Facebook, Instagram & Twitter.