Property Management Coordinator Jobs

A Property Management Coordinator is responsible for the City-wide lease administration of City owned and leased properties which includes technical assistance to City staff regarding leases, licenses, billing, rent collection, rent escalators, insurance certifications, and lease renewals. The incumbent in this position negotiates and develops property leases and license agreements; negotiates and coordinates with both public and private entities including utility companies in granting of easements on City property; supports the Finance Department regarding lease excise tax issues and reconciles property tax issues regarding City property; identifies under-utilized assets and seeks disposal or leasing opportunities; prepares documentation, coordinates contracts, and conducts public auction of real property interests in the disposal of excess City properties; coordinates and analyzes appraisals, phase I and II environmental studies, comprehensive asbestos surveys, lease agreements, title reports, escrow settlement statements, and property tax bills; performs annual inspections of all leased and assigned city-owned properties; generates monthly lease invoices; develops and maintains real property inventory and real property lease system, and periodic reconciliation of data and internal and external customers to ensure complete and accurate records; and acquires residential and commercial properties of complex, sensitive, and high dollar value which includes property appraisals, title research, review of legal descriptions, consulting with the client departments on property impacts and values, working with project managers and client departments during design to optimize any needed property acquisitions, works with the City Attorney’s office and/or outside attorneys on eminent domain acquisitions, and understands and applies special requirements. This position performs related duties as required.

This class is distinguished from the Real Estate Specialist II class by the complexity of professional lease negotiation and administration work involving lease agreements, property management, and lease terminations. An employee in this classification is expected to exercise considerable independent judgement and discretion in caring for and managing all leased or vacant properties that are owned or managed by the City Real Estate Division. This position is held responsible for negotiating with property owners on behalf of the City optimizing various lease incomes, and coordinating with the Maricopa County Treasurer and Assessor in order to validate property taxes due or payable and ensure that filing of payment deadlines are met. This class is supervised by the Real Estate Services Supervisor and is FLSA exempt-administrative.