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Company | Synchrony Group, LLC |
Address | West Chester, PA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Pharmaceutical Manufacturing |
Expires | 2023-09-09 |
Posted at | 8 months ago |
Company Description
- Develop internal project status reports and conduct weekly team project review meeting
- Evaluate available resources and assign billable work to internal team members or obtain external supplemental resources as needed
- Regularly maintain ongoing project-related communication with core team, client, and external resources
- Set and reinforce project expectations of team members and vendors
- Maintain an understanding of client business, objectives, and tactics
- Monitor team progress to identify potential delays and proactively call team meetings to resolve queries and provide additional direction
- Develop detailed project plans and timelines adhering to company process, including breakdowns of individual team tasks
- Route documents and next-step directions to team in a timely manner to maintain efficient completion of deliverables
- Cultivate understanding of company project process and procedures
- Coordinate proposal/new business presentation trafficking and deliverables
- Assume responsibility for tracking and maintaining timelines and delivery of all projects throughout all project stages with internal team and external resources
- Review and contribute to project briefs and initiate project kick-offs
- Complete internal invoice forecasting on monthly basis
- Enter and maintain project budgets and billing schedules in company financial system
- Review project labor and expense reports to identify incorrectly recorded project hours or expenses, potential performance efficiency issues, and possible out-of-scope project hours and address with Account Services team
- Track budgets of active and completed jobs against total yearly client budgets
- Maintain cost-to-complete estimate report for active projects
- Assist Senior PM and Account Services team in troubleshooting client financial questions and discrepancies
- Create monthly client accrual reports
- Monitor project status and notify Account Services of budget risks or out-of-scope financial impacts
- Evaluate project progress against contracted billing schedules and initiate AR invoice requests
- Perform budget reconciliations at the completion of all projects
- Serve as the primary client contact when the Account Services team member is traveling, out of the office, or unable to respond to the client
- Support the Account Services team in delivering any and all project-related updates to the client, including but not limited to financial, timeline, and client status review/updates
- In coordination with the Account Services team, ensure that all client requests receive timely responses and are initiated with the team, completed, and delivered to the client in a timely manner
- Assist Account Services in determining and refining project specifications, and developing proposal cost and timeline estimates based on these specifications
- Assume a client-facing role as appropriate to discuss project timelines, budgets, or updates
- Ensure that all quality control measures (eg, editorial review, graphics review) are completed
- Ensure all project specifications sold are being met and delivered to meet or exceed client expectations
- Initiate and maintain electronic files for all projects
- Highly developed organizational skills and attention to detail and timelines
- Proactive, solution-oriented approach to project management
- Well-developed professional communication skills, including written and interpersonal
- Capability to adhere to structure while maintaining ability to be flexible, creatively problem-solve, and be decisive
- Ability to identify key issues; creatively and strategically overcome challenges or obstacles
- Proficiency in Microsoft (MS) Word, Excel, PowerPoint applications
- Professional behavior and confidence
- Desire to meet professional goals and acquire new skills
- Ability to coordinate and execute multiple tasks in a fast-paced environment to serve many therapeutic teams and meet project goals
- Well-defined sense of diplomacy, including solid negotiation, conflict resolution, and management skills
- Ability to master various content management systems
- High level of integrity, confidentiality, and accountability
- Sound analytical thinking, planning, prioritization, and execution skills
- Bachelor's degree
- 2 years’ related experience (experienced in digital process and timeline creation as it relates to websites, emails, digital banners, etc.)
- Experience with electronic project management software
- Knowledge of medical/pharmaceutical industry marketing requirements and restrictions
- Agency experience (digital a plus)
- Overtime as required to meet business/client needs
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