Project Manager Ff&E

Project Manager-FF&E

About Aleto

Aleto is a startup company specializing in Federal property management.

Aleto is looking to hire someone who will grow with the company. Aleto offers paid vacation, medical, vision, and dental insurance, and a 401(K) plan.

Aleto is an Equal Opportunity Employer.

What we are looking for

Aleto Inc. is seeking to hire a Project Manager to provide support for space planning, design, construction, closeout, and related analytical services over the client's entire leased or owned asset lifecycle. The Project Manager will manage the organization and installation of furniture projects of varying sizes and complexity. The Project Manager must be highly organized, hands-on, and customer service oriented. Additionally, we are looking for an assistant project manager who is comfortable working with general contractors, in the field or at the office.

Selection Process

If you are selected for an interview, Aleto will contact you to arrange for a meeting via an online platform, such as Google Meets. After all, candidates are interviewed, Aleto will notify you of your status. The start date is immediate.

To Apply: Please include your cover letter and resume.

Project Manager - Essential Job Duties

Duties include the following. Other duties may be assigned.

• Project Implementation and Coordination. Foster quality interactions and coordination of work with all third parties (A&D firms, facility or building managers, contractors, movers, etc.) and the project team. Provide updates and communication throughout the project ensuring all critical information or dates are known by all project parties. Align furniture installation with the contractor’s schedule.
• Performs other job-related duties as assigned.
• Develops AutoCAD existing furniture and concept drawings and performs support functions as directed to meet the budget, schedule, and project design goals.
• Maintains and organizes project files, invoices, estimates, and vendor information.
• Installation Planning and Execution. Review plans, drawings, and specifications for accuracy and application. Schedule and facilitate the product delivery and installation, verifying installation progress and completion. Identify, manage, and finalize the punch list with the Account Executive and client. Serve as an escalation point to resolve and mitigate issues as required.
• Project Administration and Closeout. Maintain and track any project revisions or modifications and ensure applicable parties are made aware. Manage any changes in scope costs in real time and provide timely and accurate information about any changes. Complete project closeout and document.
• Customer Service. Act as the main point of contact for the customer and other applicable parties during the project process. Maintain a professional and positive demeanor with clients and other partners across all situations.
• Captures action items for project management teams, captures meeting minutes, and disseminates them to appropriate stakeholders.
• Project Definition and Planning. Establish clear and reasonable project expectations and deliverables for our clients and other project parties. Develop plans, schedules, logistics, and deliveries that align with the project parameters and client goals.
• Develops project briefings and presentations for senior management.
• Investigate and resolve facility construction and renovation issues.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Qualifications/Education/Experience:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and SharePoint), Microsoft Project, and PlanGrid.
• Excellent interpersonal, organization, and time management skills
• Strong team and customer service orientation
• Proficient and effective communicator (written and verbal) across various audiences and situations.
• Bachelor’s Degree from a four-year college or university or three years of applicable professional experience in the contract furniture industry
• U.S. Citizenship
• Able to analyze and problem-solve, even with significant ambiguity.
• Understands urgency and can execute tasks efficiently and calmly.
• Must be able to obtain an active HSPD-12 public trust credential.

Technological Skills:

• Proficient in Google Workspace
• AutoCAD, Revit
• Proficient in Microsoft Office
• Ability to learn new planning, drawing, design, and specification software
• MS Project, Primavera, or equivalent
• Experience with IWMS software desired; experience with FM: Systems software a plus
• EPM software such as Kahua or equivalent

Required Knowledge and Skills:

• Ability to work collaboratively in a team environment.
• Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality.
• Excellent time management and prioritization skills
• Ability to initiate and follow through on work independently.
• Proven ability to develop and maintain and positive team environment.
• Demonstrated ability to make important decisions under pressure.
• Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs.
• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting.
• Proven risk management skills, both financial and programmatic
• Ability to adapt to changing priorities.
• Strong ethics and sound judgment
• Ability to work in a fast-paced environment.
• Strong multi-tasking abilities
• Excellent written and verbal communication skills must be comfortable presenting to clients and executive personnel.
• Highly developed interpersonal and customer relationship management skills
• Ability to communicate with a variety of people, both internal and external
• Ability to meet assigned deadlines.
• Excellent organizational skills and attention to detail
• Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions.

What we offer

Aleto is working for you.

Our company offers comprehensive benefits to employees who work 30 hours or more each week. A summary of benefits offered:

• Medical, Vision, and Dental Insurance:

Aleto employees are offered single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.

• Disability Insurance:

Aleto offers company-paid short-term and long-term disability insurance.

• Life Insurance:

Aleto offers company-paid life insurance coverage.

• Paid Time Off:

Aleto’s paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period (120 hours per year).

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan. Employees who have worked for at least three months will be eligible to enroll in the plan on the 15th day of the month of the quarter following their hire anniversary date. The company will match 100% of the first 3% of the employee contribution, then match 50% of the next one-percent match of their contribution to the plan for a total of a 4% employer contribution.

Environment and Physical Conditions

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) medium weights of at least 20 pounds. Requires arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to be in one position for long periods of screen use, reach with hands and arms, and talk and hear both in person and over devices. The employee interacts in close spaces and frequently with other workers, vendors, and clients. May be in situations that require conflict resolution. The position works in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

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