Project Coordinator Jobs

Overview

Join Egan Company as a Project Coordinator on the Process Controls & Manufacturing team within the Industrial Controls business group. In this role, you'll provide project coordination support for projects and project teams.

With the flexibility of working hybrid, you can collaborate alongside others with a blend of working in the office and at home.

Responsibilities

• Perform additional duties and assignments as requested/needed.
• Provide support to project teams and project managers by assisting with day-to-day tasks (i.e. construction drawings, amendments, supply requisitions, procurement, take-offs, RMAs, material returns, etc.).
• Compose, edit, and send emails, letters, memos, reports, and procedures.
• Run and review reports, including job labor and job status reports; assist with labor coordination, when needed.
• Monitor V-Model for each project and assist with associated tasks (i.e. schedule kick-off and close-out meetings, coordinate tool returns, etc.).
• Schedule job status meetings and run project labor scheduling meetings.
• Respond to customer requests for documentation (i.e. Certificates of Insurance and safety).
• Assist with processing of submittals, RFI's, schedule updates, subcontracts, purchase orders, change orders, billings, and change request pricing.
• Track job permitting.
• Assist with updating and maintaining Customer Relationship Management (CRM) system.
• Promote a positive safety culture and build strong internal partnerships; work collaboratively within group and with other Egan groups to support Egan’s Mission, Vision and Values.
• Provide assistance with billing and T&M invoicing; work with Accounts Receivable team when needed.
• Assist in the updating and accurate generation of as-built documents.
• Create proposal letters, bids for project managers, and subcontract agreements; assist with managing subcontractor document compliance.
• Assist with assembling O&M manuals.
• Maintain blueprints/drawings in PlanGrid.
• Create and maintain project and internal manufacturing schedules using applications such as MS Project, MS Word/Excel, Google Docs/Sheets, and Egan’s Shop Information System (SIS).
• File and maintain project documents.

Position Requirements

• Experience in the construction industry and/or working with contractors is highly preferred, but not required.
• Travel to jobsites and client sites may be required.
• High school diploma or equivalent.
• 3+ years’ experience with administrative duties, office administration, general office support or related roles.

Minimum Qualifications

• Excellent problem-solving skills.
• Ability to communicate effectively and partner with all levels within a project team.
• Strong work ethic and willingness to learn new things; proactive; self-starter.
• Excellent time management skills and the ability to prioritize work.
• Excellent written and verbal communication skills.
• Highly organized, multi-tasker who works well in a fast-paced environment.
• Strong sense of responsibility and attention to detail.
• A high degree of resourcefulness and positive energy.
• Ability to work independently and as part of a team.
• Strong focus on providing exemplary customer service.
• Proficient skills including Microsoft Office and/or Google Suite (Word, Excel and/or Docs, Sheets)

Working Conditions

• Performance of duties will mostly be in the office and/or at home.
• Travel to jobsites may involve climbing ladders, walking on unleveled ground, being exposed to the elements, dirt, dust, and loud noises.
• Must be able to stand or sit for extended periods of time.

OUR SUCCESS IS SHAPED BY THE STRENGTH OF OUR TEAM

At Egan, our shared passion and pride are redefining the industry standard of customer care. We work together to promote teamwork, embrace innovation, act with integrity, pursue growth, and stay safe. We are committed to providing the growth opportunities in which our employees and customers are looking.

From general contractors and architects to building owners and facility engineers, Egan Company collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At nearly 1,000 employees occupying our offices and work-sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we’re proud to be recognized as one of America's Safest Companies for recurring years.

Egan Company is one of the largest, multi-trade, specialty construction contractors and system integrators in the Midwest. We provide in-house expertise in planning, design, engineering, construction, and maintenance by representing over 15 skilled trade unions serving virtually every infrastructure discipline in the industry. Core services include: mechanical, electrical, engineering & design, curtain wall/glazing/panel systems (InterClad), millwrights, fabrication, building systems, controls & system integration, and service.

We pride ourselves on not only being innovative, but also adaptive by pioneering new ways of doing things. We’re uniquely positioned within the industry, embracing a hybrid workplace model to provide our team members unmatched flexibility. With our hybrid workplace model, employees in eligible positions are able to work both in the office and in their ideal work setting – whether that be at home or on-site.

WHY JOIN US AT EGAN COMPANY?

Watch this quick video to learn why our employees choose Egan Company: https://bit.ly/CultureAtEgan. To view, you may need to copy and paste the address into your browser - it'll be worth it!

APPLICATION INSTRUCTIONS AND EMPLOYMENT PRACTICES

Egan Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, and status with regard to public assistance, protected veteran status, familial status, or other characteristic protected by law.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email [email protected].

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment substance abuse test and a background check. We also participate in E-Verify.