Program Assistant - Associate Dean Of Students Program Assistant

Pay Grade/Pay Range: 55 Hourly (non-exempt) - Minimum - $ 12.88 Midpoint - $ 18.81

Department/Organization: 870201 - Dean of Students

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.

Additional Department Summary: Under limited supervision, assists the Associate Dean in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.The Program Assistant provides primary support to the Associate Dean of Students and reporting departments/areas/initiatives including but not limited to BelieveUA, Off-Campus Resources, Student Care & Well-Being, SGA Elections, and Campus Ministries. The Program Assistant oversees management of the front office, assists with case management, and administers the unit’s budget procedures. and overseeing management of the front office. Responsible for completing required training and promoting a safe, hospitable, and respectful workplace. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures. This position provides a critical role in UA meeting the demands and requirements of an increasingly highly regulated environment. The incumbent provides significant responsibilities that relieve the professional staff so that they may focus on the critical issues and develop a safe and productive educational environment.

Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate's degree and one (1) year of general office experience; OR a Bachelor's degree.

Skills and Knowledge: Must be able to maintain confidentiality. Skill in using Microsoft Office products such as Word, Excel, and Outlook; attention to detail; comfort taking direction from multiple individuals and working on multiple projects simultaneously; strong organizational skills; excellent verbal and written communication skills; high degree of professionalism; and ability to work well with others in a shared office environment. Demonstrated commitment to expand multicultural knowledge, awareness, and skills as evidenced through: demonstrating self awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with a diversity of people; fostering equity and inclusion.

Preferred Qualifications: Experience using Maxient conduct management software program.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases.