Police Office Assistant Jobs

Job Information Are you looking for a meaningful career that has a positive impact on the community? If you answered yes, come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks. Apply here to start the process. Application Tips:

• May be required to pass a pre-placement drug screen and background investigation Application and Recruitment Information Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation: Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-23
• This will be the only date offered for testing. Qualified candidates will receive additional information regarding scheduling via email, after the posting has closed. If you have any questions, please email [email protected] or call Human Resources at (775) 353-23
• Ability to train others in work procedures
• Knowledge of business math
• Knowledge of federal, state and local laws and ordinances related to the work
• The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job
• Knowledge of law enforcement support terminology and operating concepts
• Disclaimer: The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
• This is a Civil Service position and is Non-Exempt under FLSA guidelines
• Ability to maintain confidentiality
• Ability to correctly use the English language, including grammar, spelling and punctuation
• Supervision exercised: None
• Ability to establish and maintain effective relationships with those contacted during work
• Ability to prioritize work and coordinate several activities
• Nevada Job Connect offers typing tests/certifications. To find a location visit: www.nevadajobconnect.com
• This position reports to a Police Records Supervisor
• Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting
• Ability to use computer applications and software related to the work including but not limited to, Microsoft Office
• Knowledge of office practices and procedures including filing and the operation of standard office equipment
• Contact information - use an email address you can easily access at any time NEW Don't forget to enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process. Typing Test: This position requires the ability to type at 40 net words per minute. Applicants must attach a valid typing certificate to their application. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted. If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one.
• Ability to provide effective customer service skills Physical Demands: Must be able walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires repetitive use of both hands, including gripping, grasping, fine manipulation and the ability to lift and carry up to 20lbs. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc. SUPPLEMENTAL JOB POSTING INFORMATION
• Ability to use initiative and sound judgment within established procedural guidelines
• Ability to accurately perform detailed and confidential law enforcement office support work
• Required to be called back, held over, work off-hours, nights, weekends and holiday shifts
• One step is eliminated for you! Do not attach resumes or cover letters. The City of Sparks does not review these items with the application. Only attach any licenses/transcripts/ certificates that are required for qualification (see qualifications section to determine what documents to attach)
• You may schedule an appointment to take a typing test with the City of Sparks Human Resources Department. Typing tests will be offered/administered Tuesday, Wednesday and Thursdays between 9:00 a.m. - 3:00 p.m. To schedule an appointment, call (775) 353-2345 or email [email protected] Civil Service Testing: The Civil Service Exam for this position will be a written exam. The exam is scheduled to take place on May 25, 20
• Required to work during emergency circumstances or inclement weather conditions
• Knowledge of recordkeeping principles and procedures
• The City of Sparks is an Equal Opportunity Employer. DESCRIPTION Perform varied office support work related to sworn police staff, business owners, citizens and the community. DISTINGUISHING CHARACTERISTICS This is an entry level position expected to perform clerical duties under general supervision. Qualifications Applicants must possess the following minimum qualifications to continue in the recruitment process: Type accurately at a rate of forty (40) net words per minute. Education and Experience: High School Diploma or equivalent and one (1) year of clerical or office support experience. Licenses and Certificates: Must possess and maintain NCIC/NCJIS certification within six (6) months of hire. Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire. Examples of Essential Duties Provide support to sworn and non-sworn police staff. Perform general office support work related to the police function. Type officer dictation and audit for accuracy and completeness, reporting to watch commander if corrections necessary. Provide general information to the public. Receive non-emergency calls from citizens reporting crimes, respond to information requests. Provide information regarding procedures and policies to callers. Refer to appropriate staff or take information. Answer questions. Issue identification cards, work permits and bicycle licenses. Perform fingerprinting and criminal history checks. Receive money at counter and issue receipts. Operate cash register and maintain money transactions and receipts. Register ex-felons and sex offenders. Assist TAC with checking warrant information for accuracy and provide warrant information to appropriate law enforcement. Make file checks for historical information and other file checks and operate copy reproduction, fax and microfilm equipment. Type a variety of correspondence and confidential and specialized documents. Proofread and check typed and other materials for accuracy, completeness and compliance with departmental policies and regulations. Enter and retrieve information using databases and criminal justice computer systems. Complete data entry and quality control on a variety of criminal police reports. Maintain a variety of police related records. Check files for criminal records of subjects for authorized personnel. Retrieve and makes copies of accident, crime and arrest reports. Enter, modify, delete and confirm records of wanted persons, missing persons, GTA's, and stolen property in criminal justice databases. Break, sort and organize police documents for the court and City departments. Review documents for errors or omissions and refer to appropriate issuing officer for correction. Provide critical information to the courts regarding arrests with short deadlines. Issue moving and parking citation books to authorized staff. Provide information to other law enforcement agencies, courts, attorney's, insurance agencies and others as required. Respond to requests for copies of police reports in accordance with established Police Department policies and procedures and state law. Prepare, redact and disseminate copies of police reports to courts, attorneys, insurance companies, citizens and other state and local governments and law enforcement agencies. Scan and index reports into our Police Imaging system. Copy and scan probable cause sheets of arrests every twelve (12) hours to the jail for the judges' review. Perform other duties which may be assigned. Knowledge, Skills and Abilities: