Planning & Support Administrator Jobs

 responsibilities

• Build, develop, and grow relationships with internal railroad and region customers.
• Oversight of project support functions.
• Manage and track IT devices for field-based employees.
• Complete travel reimbursements for field-based employees.
• Enforce Genesee & Wyoming’s Safety and Engineering Policies and Procedures.
• Booking travel (airfare and hotels) for field-based employees.
• Complete expense reports for travel and field employees.
• Complete administrative functions for senior managers.
• Complete other assignments and projects as assigned.
• Complete invoice processing and approvals.
• Proactively manage changes in work locations and devise contingency plans based on crew production and scheduling.
• Review and support weekly payroll processing.

EXPECTATIONS

• Maintain a positive, helpful attitude.  You are expected to show respect to all employees as well as customers and vendors.  It is your responsibility to represent in a professional manner.
• Manage your duties to stay on top of requests and deadlines.
• Able to make fact-based decisions.
• Keep organized and accurate records such that others can easily access necessary files in your absence.
• Work schedule may be non-traditional and may include weekends.
• Customer Service focus
• Great interpersonal and communication skills
• Strong computer skills including Microsoft Office with proficiency.
• Work as a team member to enhance the culture in a positive manner.
• Be team oriented.
• Accept job assignments willingly and perform them in a satisfactory manner.
• Perform work in a professional manner and complete assignments on time.

Required Skills And/Or Experience

• Excellent organizational skills and time-management skills.
• Ability to communicate effectively with senior management teams, employees, customers, railroads, regulatory agency officials, and the public.
• Ability to travel 25% of the time to various project locations within the contiguous United States.
• Experience in Microsoft Excel, Word, and project management tools.
• Sound judgment and decision-making skills
• Experience Preferred: 4 years related experience in railroad, construction, and/or logistics.
• Ability to accurately express engineering terminology in written and oral communications.
• Excellent communication skills.
• Ability to work in a fast-paced field environment and to handle deadlines.
• Excellent attention to detail.
• Ability to work well in a team environment.
• Education and experience required:  Bachelor’s degree with at least 2 years related experience and or training; or equivalent combination of education and experience 

This position is employed by the specific entity set forth in the job posting.

Genesee & Wyoming Inc. and its subsidiary companies do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other protected status under federal, state or local laws.

Admin, Professional & Operations Support