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Performing Arts Programming Assistant

Company

Appalachian State University
Address , Boone, 28607, Nc
Employment type FULL_TIME
Salary $16 - $18 an hour
Expires 2023-06-24
Posted at 1 year ago
Job Description

Posting Details

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

Request to Recruit

Working Title
Performing Arts Programming Assistant

Location
Boone, NC

Position Number
N27609

Department
Dir-Arts & Cultural Programs - 540300

Description of University

Appalachian State University, in North Carolina’s Blue Ridge Mountains, prepares students to lead purposeful lives as global citizens who understand and engage their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. As one of 17 campuses in the University of North Carolina system, Appalachian enrolls about 19,000 students, has a low student-to-faculty ratio and offers more than 150 undergraduate and graduate majors.


Position Summary Information

Minimum Qualifications
  • Must possess a valid driver’s license & be able to pass the university 12-passenger van safety certification
  • Bachelor’s Degree in Education, Arts Administration or Hospitality (or related degree); or a minimum of 3 years of professional work experience in related field


License/Certification Required

Essential Job Functions
This position provides critical support for two areas of programming by the Schaefer Center for the Performing Arts, including Arts Education and Artist Relations. Responsibilities within the arts education area are focused on the APPlause! K-12 Performing Arts Series, which
shares world-class music, dance, film and theatre programming with approximately 8,000 students in the public, private, and home-school network across our region, via in-person
and virtual events. Other educational activities include planning and execution of residency activities by performing artists who appear as part of the various series presented by the Schaefer Center (including the Schaefer Center Presents, which features performing artists throughout the academic year, and An Appalachian Summer Festival, presented annually in late June and July). Responsibilities within the Artist Relations area focus on management of the Rosen-Schaffel Competition for Young and Emerging Artists, presented annually as part of An Appalachian Summer Festival. Additional duties include support and assistance with artist relations tasks such as travel and lodging, hospitality, and other logistics associated with artist visits to our campus throughout the year, as well as general administrative support for the artist relations area. In fulfilling these functions, the person in this position will work closely with both the Director of Arts Education and Outreach and the Director of Artist Relations.

Specific position duties are outlined as follows.

Education & Outreach Functions:

APPlause! Series Coordination
Manage administrative aspects of the APPlause! K-12 Performing Arts Series, to include:
Program Planning
  • Assist with educator’s series workshops
  • Assist in the development of an advisory board for the APPlause! Series
  • Assist in vetting potential performances for the APPlause! K-12 Performing Arts Series
APPlause! Series Registration
  • Record large group reservations of APPlause! Series through a google form
  • Manage all audience reservation confirmations for the APPlause! Series
  • Establish reservation forms for large and small groups
  • Record small group reservations of APPlause! Series with box office staff
  • Develop and manage an effective reservations and communication system for the Virtual APPlause! Series programs
Day of Show Logistics and Communication
  • Initiate memos for day of performance logistics to audience members
  • Secure volunteer student ushers for each performance
  • Communicate expected vehicle numbers with Parking and Traffic ahead of each performance
  • Assist with managing logistics of school groups who plan to stay on campus following APPlause! Series performances
Administrative and event follow up duties
  • Assist in developing educational resources and study guides in conjunction with APPlause! Series featured performances
  • Create APPlause! Series study guides in collaboration with Director of Arts Education and Outreach and Director of Creative Services
  • Create APPlause! Series performance seating charts
  • Creation and same day distribution of post-performance surveys to adults in attendance at APPlause! Series performances
  • Manage distribution of APPlause! Series brochure (and other marketing materials)
  • Collect post show information and create invoices
  • Process payments of APPlause! Series invoices
  • Advance APPlause! Series hospitality riders

Residency Support
Work with Dir. of Education & Outreach and Dir. of Artist Relations to advance visiting artist residencies with campus and community partners
  • Assist with creating and communicating residency schedules
  • Assist with transportation of and hospitality to visiting artists as they go to and from residency activities
  • Assist with communication with campus groups and/or artist representatives

Artist Relations Functions:

Rosen-Schaffel Competition Administration
Manage all aspects of the Competition, to include:
  • Create and oversee competition timeline & application process
  • Manage day of operations for the competition and communicate details with other staff
  • Oversee announcement and distribution of marketing materials, as well as make personal contact with institutions
  • Initiate communication with competition jurors/judges and assist with contracting
  • Oversee communication with competition applicants and contestants
  • Work with Marketing Team to create marketing plan and materials
  • Serve as primary contact for the competition
  • Participate in strategic planning to further the development of the competition

Artist Hospitality Assistant -
  • Work with Director to create shopping lists and purchase hospitality for artists
  • Create and maintain hospitality-related task lists and schedules
  • Attend performances, residency activities and special events, as needed
  • Assist Director in management and oversight of student employee tasks
  • Work with Director to advance artist hospitality details for all series performances
  • Work with Director to oversee hospitality budget
  • Serve as primary contact for placing catering orders and managing day of operations
  • Serve as runner for artist transportation and hospitality-related tasks

Artist Relations Administrative Tasks -
  • Assist with management of Artist Relations budget planning and data entry
  • Assist with YoMart & Total Contract Manager tasks by helping to monitor contract and payment progress, to include issuing and redlining contracts and entering contract payments
  • Assist with record management of contract documents and creating production notes for advancing events
  • Work closely with Director to support and oversee student staffing
  • Assist with booking research for all performing arts series presented by The Schaefer Center
  • Assist with collecting vendor packets and other necessary forms for contracting
  • Assist in coordinating SCP Advisory Committee meetings and maintaining meeting records

Preferred Qualifications
  • Knowledge of MAC computers, Google applications, Microsoft Office, Adobe (Acrobat, InDesign)
  • Interesting fast-paced environment requires mature, self-motivated and dependable individual with excellent communication and interpersonal skills
  • Must have exemplary customary service and hospitality skills; experience in educational programming a plus
  • Strong attention to detail
  • Strong administrative and organizational skills


Work Schedule/Hours
40 hrs/week (plus events)

Number of Hours Per Week
40

Number of Months Per Year
11

Mandatory Staff
No

Physical Demands of Position
  • Requires strength/ability to move and carry boxes, coolers, equipment, etc.
  • Event dress is business casual to more formal (depending on event)


Hiring Range
$16-18/hr

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

Posting Date
04/17/2023

Closing Date

Open Until Filled
Yes

Applicant Pool Preference
External (Post on the Web)

Special Instructions to Applicants
Please attach required documents:
Resume
Cover Letter/Letter of Interest
List of References with contact information

Disability Accommodation Information

Individuals with disabilities may request accommodations in the application process by contacting Maranda Maxey, ADA/504 Coordinator, at 828-262-3056 or [email protected].



AA/EEO Statement
Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.
Important Contacts:
Associate Vice Chancellor of Human Resources/Affirmative Action
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
(828) 262-3187
[email protected]
Office of Title IX Compliance
123 I.G. Greer Hall
Boone, NC 28608
(828) 262-2144
[email protected]
ADA/504 Coordinator & EEO Officer
224 Joyce Lawrence Lane/Suite 112 Anne Belk Hall
Boone, NC 28608
(828) 262-3056
[email protected]
We at Appalachian State University are committed to diversity, equity, and inclusive excellence both locally and globally.

Background Check Statement

Any offer of employment to a successful candidate will be conditioned upon the University’s receipt of a satisfactory criminal background report.



Eligibility for Employment

Proper documentation of identity and eligibility for employment will be required before the hiring process can be completed.



Clery Act:
Clery Act Compliance
Division of Institutional Integrity
PO Box 32126
Boone, NC 28608
(828) 262-8111
[email protected]
https://police.appstate.edu/clery

Diversity and Inclusion at Appalachian

Appalachian State University is committed to developing and allocating resources to the fundamental task of creating a diverse campus culture. We value diversity as the expression of human similarities and differences, as well as the importance of a living and learning environment conducive to knowledge, respect, acceptance, understanding and global awareness. Learn more at http://diversity.appstate.edu.



Quick Link
https://appstate.peopleadmin.com/postings/39536

Posting Number
201500256P