Payroll Specialist Jobs

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified a Great Place to Work in 2022. An organization earns this distinction when its employees have expressed their trust the people they work for, have pride in what they do and enjoy the people they work with.

As Payroll Specialist, you will part of a team where you’ll manage multi state and company payrolls and the processing functions. You’ll ensure pay, and time and attendance is processed timely, accurately, and in compliance with government regulations. As a Total Rewards team member, you’ll also collaborate with other team members on our total rewards programs (benefits, leaves, retirement, compensation and perks) and projects to help build efficient systems. In this role, you will report to the Total Rewards Payroll Manager and will primarily be responsible for processing bi-weekly payroll for 2,300+ employees. Ideally, you will have at least 5+ years of experience working in a payroll department & 5+ years’ experience with ADP Workforce Now, and must be comfortable working in a fast-paced environment.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

• Perform reviews of tax filings to ensure alignment and reconciliation with G/L records
• Responsible for bi-weekly & Monthly payroll processing for 1,400-2,000 employees.
• Create internal and external reports and support audit data requests.
• Timely remittances of taxes and accurate reporting of withholdings
• Handles the registration process for state withholding tax ID/account, state unemployment insurance tax ID/account, and other local tax accounts.
• Manages year-end process including W2s and other tax forms.
• Ensure accurate taxation and garnishment is applied to each employee record.
• Ensures that the payroll agency (ADP) files monthly and quarterly reports timely and accurately to prevent penalties and interests.
• Remain in compliance with all legal and institutional requirements.
• Enter and verify payroll control sheet data into each applicable payroll run and perform payroll entries including, but not limited to, deductions, payments, and retro payments.
• Respond to employee questions in a timely manner.
• Assist with HRIS system updates and data entries such as new hires, terminations, and status changes
• Reconcile employer and employee level
• Research, analyze, and resolve all payroll discrepancies, escalating up to management as needed.
• Understand Tax withholding requirements for multi-state and local taxes and set up taxes for employees based on their worked and lived in location.
• Accurately audit timesheets to ensure wages and benefits are properly processed.
• Manage the processing of exempt/non-exempt multi-company and state payrolls ensuring accurate salaries, benefits, garnishments, taxes and other deductions as well as new company and consolidations.
• Perform routine audits and process adjustment entries (year-to-date taxes, taxable wages, earnings and deductions) on employee records.
• Review and set up payroll tax for legal entities and federal, state, local jurisdictions, and partner with third party vendors such as tax filing services and HRIS systems on changes, issues and resolutions.

Required

• Custom report writing with payroll/HRIS systems
• Highly organized, analytical and ability to lead or manage projects and deadlines
• Experience with payrolls all US states including tax reporting (CA, NY, MA, NJ highly experienced)
• Aptitude for numbers and exceptional commitment to accuracy
• Exceptional communication skills, both written and verbal
• Solid working knowledge of tax code & tax resolutions
• Attention to detail and ability to prioritize tasks
• Bachelor's degree and a minimum of 5 years of payroll experience required, including but not limited to timecard uploads, auditing payroll changes/timecard entries and payroll processing.
• Experience with multi-state payroll and multiple tax entities
• Strong knowledge of applicable Federal, State HR/Payroll, IRS regulations
• Microsoft Office, with proficiency in Excel spreadsheet (pivot table and look-ups)
• Years ADP Workforce Now
• Experience processing in multi-state & multi company payroll
• 7

Preferred

• Years ADP payroll experience including Workforce Now
• CPP (Certified Payroll Professional) a Plus
• Mergers and Acquisitions experience as it relates to payrolls and integrations
• Certification in payroll (CPP) and Six Sigma Green Belt
• Processing multiple payrolls for over 2,300 employees
• 7

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time to time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.