Payroll Specialist Jobs

Position Summary

Responsible for processing payroll and producing the associated payroll reports in accordance with the bi-weekly payroll schedule, including but not limited to entering new hires, promotions, transfers, and processing terminations. Accountable for all processes associated with the payroll function. Must be highly organized, multi-task oriented, and possess the ability to complete a variety of everyday office duties in a busy, fast paced environment. Strong service orientation and customer facing skills are required.

Job Duties and Responsibilities:

• Process unemployment claims and respond in a timely manner to any requests for wage, termination, or other employment related information.
• Processing disability paperwork for earnings and tax reporting
• Additional projects and tasks as assigned.
• Process lost/destroyed checks, voids and re-issuance of payroll checks as necessary.
• Complete biweekly payroll reconciliation report for accounting department and note any changes or adjustments made during the payroll process.
• Verify and process biweekly payroll.
• Produce payroll reports, preparation of various payroll reports for managers.
• Follow all Chickie’s and Pete’s standards.
• Maintain and update payroll records including, but not limited to address changes, exemptions, direct deposits, garnishments, wages, job titles.
• Assist with audits with DOL, accountants, annual insurance audits and other agencies as necessary.
• Maintenance of new hire employment paperwork verifying all paperwork is complete and correct.
• Smile and always maintain a positive attitude.
• Process Wage Garnishments, Child Support Orders, 401K contribution changes, and other employee related deductions.
• Assist employees with gaining access to self-service payroll portal.
• Maintain I-9’s and Residency Certificates.
• Assist with Workers’ Compensation injuries including all necessary follow-up and year end OSHA reporting.
• Balance Aloha POS Payroll reports with Payroll Register
• Ensure proper documentation of terminated employees, unemployment paperwork and hearings, employment verifications, inquiries, and requests.
• Liaison with management and employees regarding payroll inquiries. Resolve payroll discrepancies, provide payroll information by answering questions and requests via Phone, E-Mail, or Ask Here Portal through Paycom.
• Monitor compliance with minors working at the locations.
• Liaison with Paycom regarding payroll and system issues.
• Process terminations, verifying last day worked, last check and reason for termination, process garnishment terminations.

Main Responsibilities, Required Skills and Knowledge

• Technical Skills: Must correctly operate various mechanical devices such as computer, fax/copy/scanner, calculator, and printer.
• Interpersonal Relationships: Must adapt to different personalities of coworkers without losing focus.
• Quality Control and Priority Assessment: Must evaluate current practices and processes; immediately recognize potential areas of conflict; and initiate ways to improve current business methods, quality of products and services provided.
• Problem Solving and Conflict Management: Must recognize a problem when it arises and be able to resolve it appropriately by using good judgement, tact, and initiative according to company policy and procedure in a confidential manner.
• Company Knowledge: Must understand all Chickie’s and Pete’s products, services, and benefits.
• Teamwork: Working together as a team is a critical success factor of any company. Establishing good working relationships is key to maintaining a team-oriented work environment.
• Performing General Physical Activities: Must perform physical activities in a variety of environmental conditions that require moderate strength including cleaning, climbing, lifting, walking, balancing, and handling of material.
• Communication: Must clearly communicate in a professional manner with guests, vendors, coworkers, and management.
• Flexibility: Works additional hours and assists with the workload of others if needed. Additional responsibilities may be assigned as needed.
• Analytical Skills: General accounting and mathematical skills required. Must use logic and reasoning to identify solutions and alternatives for a successful outcome to problems.
• Language Skills: Must speak and write with excellent command of the English language including proper spelling and grammar. Bilingual is a plus!
• Time Management Skills: Must know and use methods and organizational techniques to complete appropriate tasks and manage workload in a manner that promotes efficiency and respects the time of others.

Individuals interested in applying should possess the following:

• Previous experience with Aloha POS is a preferred.
• Ability to learn quickly, thoroughly, and in detail.
• Previous experience processing payroll for multiple locations with a workforce of over 1000+ employees is preferred.
• Previous experience in the restaurant industry is a plus.
• Strong work ethic, organizational and interpersonal skills
• Able to work independently and prioritize tasks daily.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Able to manage time effectively.
• Able to manage email inbox and reply in timely manner to requests and copy all necessary parties in communication.
• Previous experience working with Paycom is preferred.
• 3-5 years of previous payroll processing experience is required.
• Bilingual in Spanish is a plus.
• Ability to thrive and work well at a faster-than average pace.

Chickie’s and Pete’s offers a competitive salary and a comprehensive benefits package with a focus and commitment to work/life balance for its team members.

Benefits:

• Dental – 2 plans offered; 1 plan 100% company sponsored for single only coverage.
• Employee Assistance Program through Guardian Insurance
• Paid Time Off – Up to 15 days a year based on years of service.
• Short-Term & Long-Term Disability Insurance – 100% company paid.
• Credit Union Membership with American Heritage Federal Credit Union.
• Semi Annual Employee Appreciation Days (Qualified Employees)
• Vision – Lens/frames/eye exam every twelve (12) months.
• Wellness Program (for team members enrolled in medical coverage)
• Life Insurance – up to $50K company paid and guaranteed issue to $100K without medical underwriting.
• Health Insurance – 3 plans offered; 2 plans 100% company sponsored for single only coverage.
• Annual Bonus Program.
• 30% Tuition Discount on part-time credits at Holy Family University.
• 401(k) with company match
• Commuter Transit Benefits
• Gym Membership Reimbursement (for team members enrolled in medical coverage)

EOE Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.