Payroll Analyst - Remote

Title – Payroll Analyst

Location - Remote

Summary:

This position is accountable for administering and processing payroll for the US employees and assisting with the Canadian employees. The Payroll Accountant ensures the timely and accurate processing of company salaried and hourly payrolls and ensures that all finance reporting is completed in a timely manner. This position has no supervisory responsibilities.

Responsibilities:

• Serves as the primary analyst responsible for uploading, balancing and troubleshooting data files containing earnings, deductions or payroll memo related data and coordinates this process with other payroll team members and assisting them with balancing and processing as needed.
• Responsible for all payroll tax deposits/filings for USD
• Conduct year-end reconciliation, prepare year-end employee tax slips, and submit year-end Government filings to meet deadlines.
• Transmit positive pay and ACH direct deposit files
• Assist the Finance team with payroll related questions or reconciliations when required.
• Provide data and payment information OH workers compensation bureau
• Works closely with HR organizations with regards to: bonus calculations, financial data for bonus programs, and calculation of fringe benefit rates, manual adjustments to benefit plans, leave of absence payments.
• Funding for 401k and reports
• Conduct payroll reconciliation and completion of all taxation and payroll related documentation.
• Tax reconciliation for W-2s
• Relocation calculation and gross up
• Process off cycle checks
• Other duties as assigned
• Communicate and respond effectively to payroll inquiries in a timely, accurate and professional manner.
• Provide audit assistant
• Maintains a high level of confidentiality and integrity in all aspects of their work.
• Accurately and timely responds to business data needs creating Ad Hoc reports or participates in formal report creation as needed.
• Works collaboratively with payroll management and team members to modify and enhance payroll tools necessary to meet organizational control and documentation requirements.
• Process full cycle payroll for two company codes, this would include processing bi-weekly and year-end processing.
• Coordinate with HR and Finance to ensure proper flow and maintenance of payroll information and payments, i.e. annual bonuses, merit increases, commissions, non-annual bonuses, wellness reimbursements, stipend payments etc.…
• Performs a variety of payroll related month-end closing responsibilities
• Responsible for quarter and year-end processes.
• Test and implementation ADP and ADP Smart Compliance functional enhancements and tax updates
• Experience with ADP and Workday systems.
• Provide data for worker’s compensation audit
• Multiple work site returns

Skills:

• Highly organized with the ability to cope with multiple demands and in a fast pace environment.
• Very positive attitude and ability to work in an environment where the team is situated out of country.
• Superior customer service attitude along with the ability to effectively handle enquiries and foster positive relationships with internal and external customers.
• Minimum of 5 years related experience working with payroll.
• Ability to maintain confidentiality and exercise discretion.
• Proven problem solving skills and resourcefulness to handle and follow-through on diverse queries, issues, and administrative issues.
• Strong computer skills with advanced knowledge of MS Office, proficiency with Excel, along with an aptitude for learning new systems and programs.
• Working knowledge of a computerized payroll system and full cycle payroll function.
• Excellent communication skills, both oral and written.
• Quick learner with an eye for details and demonstrated ability to work efficiently with procedures, forms, and figures.

Education:

• Completion of a college diploma program or equivalent in Finance and/or payroll processing.
• University degree preferred and CPA designation preferred.

This position has a salary range of:

$58,100.00 - $87,200.00

Quadient, Inc. has standard ranges for all U.S. - based roles, based on function, level, and scope, which are benchmarked against companies of similar size and growth-stage. To provide greater transparency to candidates, we share these targets on all job postings. Final salary offers are determined by multiple factors, which may include (but are not limited to) geographic location and candidate experience and expertise. As such, they may vary from the ranges listed.

Our Benefits Overview:

Company subsidized Medical, Dental, and Vision Insurance

• Life & Disability Insurance – Company Sponsored
• Tuition Reimbursement Program
• Paid Vacation, Sick Leave and 12 Company Holidays
• Career & Leadership Development
• 401(k) Retirement Plan with Strong Company Match
• Company Sponsored Groups

About Quadient:

At Quadient, we exist to help organizations simplify the connection between their customers and what matters most. From mortgage approvals, medical results, and insurance claims, to accounts receivables, invoices and inbound packages. Quadient has been helping customers since 1924. (That’s right, almost 100 years!). We are the driving force behind the world’s most meaningful customer experiences. By focusing on four key solution areas including Customer Experience Management, Business Process Automation, Mail-Related Solutions, and Parcel Locker Solutions, Quadient helps simplify the connection between people and what matters. Quadient supports hundreds of thousands of customers worldwide in their quest to create relevant, personalized connections and achieve customer experience excellence. Every day - we help companies manage over 788 million connections with their customers. Our award-winning solutions and best in class customer service are the reasons we have grown to become the driving force behind the world’s most meaningful customer experiences. Because connections matter!

We want Quadient to be a place where we are all able to bring our whole selves to work and where our differences are embraced and celebrated. We operate in diverse areas, cultures and communities; our customers are as unique as we are. Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They make us EPIC. Together.

The above position statements are intended to describe the general nature and levels of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Quadient does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. Please do not forward resumes to our jobs alias, Quadient employees or any organization location. Quadient is not responsible for any fees related to unsolicited resumes.

Quadient is an Equal Opportunity Employer, and all qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

If you need assistance with the application process, please email us at [email protected].