Patient Services Specialist 2 - Jobs

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The Department of Oral and Maxillofacial Surgery (OMS) at the UW School of Dentistry specializes in the diagnosis, surgical treatment, and management of diseases associated with the face and jaws such as trauma, infections, disorders, and cancer associated with the face and neck. Our clinics work closely with residents acquiring their OMS certification and the school’s General Practice program, giving students unique learning experiences like extractions, implant placements, and dental anesthesia and sedation in a clinic setting. Our clinic, Northwest Center for Oral and Facial Surgery, is located at 6222 NE 74th St, Building 25, within Warren G. Magnuson Park. Our core values include compassion and respect for our patients, high moral and ethical standards, and a commitment to evidence-based and technically excellent clinical practices. In addition, whereas we serve a diverse population, we are equally committed to supporting diversity, equity, and inclusion in our workplace.
The Department of Oral and Maxillofacial Surgery (OMS) has an outstanding opportunity for a Patient Services Specialist 2
Patient Services Specialist 2 (PSS2) provides clerical and technical duties to support the operational service functions of the Northwest Center for Oral and Facial Surgery, a clinic within the University of Washington’s Oral and Maxillofacial Surgery Department. Oral and Maxillofacial Surgery (OMS) is a specialty of medicine and dentistry that focuses on the diagnosis, surgical treatment, and management of diseases and disorders of the face and jaws. Our faculty are trained to treat trauma, congenital and acquired defects and disorders, facial infections, cancers of the head and neck region, as well as to perform extractions, placement of dental implants, and dental anesthesia and sedation. The Department of Oral and Maxillofacial Surgery conducts predoctoral curriculum in OMS, a 6-year MD/OMS-Certificate Residency Program, and a 1-year, hospital based, General Practice Residency (GPR).
This position performs tasks that involve insurance coordination, patient care scheduling, triaging patient calls, scheduling new and returning patient appointments, pre-registration of patients, verifying demographic, financial and insurance information, maintaining patient records, cashiering, coordinating care with other services, and posting charges and payments.
RESPONSIBILITIES:
Patient Interface:

Greet patients and families

Ensure positive and professional first impression of the clinic

Maintain pleasant atmosphere of waiting areas

Schedule patient consults and procedures for multiple providers

Generate patient quotes for service

Coordinate clerical patient care activities and/or specialized technical to assure accurate and expedited patient check-in and discharge, including obtaining consents for care and referral information

Advocate for the patient/family by locating appropriate staff to address concerns

Provide telephone screening of patient medical problems and severity of condition, including COVID-19 symptoms

Triage patient telephone calls to clinical staff; obtain necessary information for the return call; initiate emergency procedure when necessary

Communicate various types of information to patients, referral agencies, departments, physicians and the community

Perform cashiering duties for patient co-payments, when appropriate

Act as a resource to other staff in patient support services and registration

Enter accurate and timely documentation in the patient’s record

Work with appropriate staff and management to identify issues with processes and make recommendations for improvement

Technical role:

Comprehend and apply specific policies and practices of the clinic computer systems, forms, unit and State and Federal patient care and HIPAA regulations

Communicate information to referral agencies, physicians, and community agencies, including financial policies, billing procedures, treatment procedures, and other relevant information

Communicates with insurance companies to ensure benefit coverage and pre- authorization requirements are met before planned procedures in the clinic

Ensure availability of patient records (x-rays, satellite charts, and medical records) for appointments

Coordinate patient records, referrals, and special forms; post payments, fee waivers, and adjustments

Run and reconcile patient schedule reports, including daily charge report on a daily basis; maintaining clinical and financial statistics

Coordinate interpretative services for patients; verify, transcribe, and follow-up with written physician orders

Preparing correspondence for providers and insurance carriers; distributing patient schedules to appropriate providers, including residents and clinical staff; audit accuracy of procedure charges; copying/filing patient records both physically and digitally, and processing mail

Template and maintain provider and clinic schedules

Provide backup coverage for other PSS2 and PSS3 colleagues

Assist with orienting or training new staff

Perform related duties as required and assigned

MINIMUM QUALIFICATIONS:

High School graduation or equivalent AND one year of experience in a health care setting OR three years of general office or customer services experience OR equivalent education/experience.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered