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Operations Specialist (Supply Specialist 2)

Company

Secretary of State
Address , Salem, 97310, Or
Employment type FULL_TIME
Salary $3,535 - $5,361 a month
Expires 2023-06-25
Posted at 1 year ago
Job Description
Initial Posting Date:
04/18/2023
Application Deadline:
05/02/2023
Agency:
Secretary of State
Salary Range:
$3,535 - $5,361
Position Type:
Employee
Position Title:
Operations Specialist (Supply Specialist 2)
:
LOCATION: Salem, OR
SALARY:
$3,535 - $5,361/per month Non-PERS Rate
$3,748 - $5,682/per month PERS Rate
ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.
The Secretary of State employs approximately 200 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.
OUR MISSION:
Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.
OUR VISION:
We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:
  • Ensuring state resources are used sustainably, efficiently and accountable to the public.
  • Honestly acknowledging Oregon’s history.
  • Building equitable access to our democracy.
  • Making tools easily available to achieve economic success.
OUR VALUES:
Access for all
We elevate equity through identifying and actively eliminating barriers.

Authenticity
We have integrity and are honest and true to ourselves and others.

Clarity
We share stories, using plain language to increase understanding and impact.

Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.

Service
We are responsive and prioritize the needs of current and future Oregonians we serve.
For more information about the Oregon Office of Secretary of State, please visit:
State of Oregon: Oregon Secretary of State - Home
WHAT’S IN IT FOR YOU:
  • ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees
  • Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
  • Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
  • Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
  • Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
  • Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
See our current job listings and internship opportunities, compensation, and benefits here:
Careers with the Secretary of State
.
WHAT YOU WILL DO:
In this role, you will perform routine support to all eight divisions within the Secretary of State. The purpose of this role is to provide support via receiving and processing ingoing/outgoing mail, issuing building access badges, processing supply requests, and tracking agency supplies and equipment. This is accomplished in part by, but not limited to:
Mail Support:
  • Prepare and process outgoing mail and packages
  • Maintain accurate log of daily incoming mail
  • Receive, open, sort, and distribute mail and packages
Stockroom and Inventory:
  • Order, stock, and distribute manuals and forms for divisions
  • Conduct the Agency’s physical annual inventory for non-IT assets
  • Organize and account for all stored supplies and equipment
  • Process supply requests
  • Update asset management system when supplies and equipment are purchased, used, or disposed
Building Maintenance, Service, and Repairs:
  • Process new and departing employee key card requests
  • Process requests from divisions for scheduled equipment repairs and building maintenance/repairs
  • Perform ergonomic assessments for employees as needed
  • Work with divisions to coordinate moves and reconfiguration of system furniture
For explicit duties, please request a copy of the position description from .
TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our desired qualifications listed.
Your application must demonstrate education and/or experience in the following:
Three years of stocking, storeroom or warehouse experience which included purchasing a variety of supplies, equipment or materials, maintaining inventory records, and shipping and receiving materials and equipment.
Additional Requirements:
Must be able to work under the following conditions with or without reasonable accommodations: requires lifting of objects up to 50 lbs.
As the most competitive candidate, your application will demonstrate the following requested skills and experience:
  • Experience with supply management and processing supply requests/receiving
  • Experience with inventory management
  • Familiar with Herman-Miller office furniture, or equivalent
  • Experience with facility management; granting access, requesting repairs, and projects
  • Experience with ergonomic assessments
If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
HOW TO APPLY:
  • Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position
  • Upload your resume
  • Click apply
  • Complete application questionnaire
  • Complete additional inbox questionnaires on confidentiality and veteran status
  • Submit your finalized application
  • Check back periodically for additional actions
Please note: you must attach your resume to your application and complete the job history and education sections of the application. Failure to submit the required materials will remove your application from consideration.
ADDITIONAL INFORMATION:
  • Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
  • Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
  • Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veteran Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
  • Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
  • The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
  • The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.
QUESTIONS?
For additional information you may contact us at .
The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.