Operations Coordinator Jobs

Operations Coordinator

Aversan Inc. (www.aversan.com) is a reputable Engineering Company that provides expertise in Systems Integration and Software Testing for industries including Digital Health, Medical Devices, IT and Aerospace. We are currently seeking a qualified Operations Coordinator to work on leading-edge technology products. The successful candidate for this full-time position will be a part of a highly motivated and highly technical work environment that feeds off the collective energy of a team-oriented workplace.

Location: Manhattan, NY, USA.

Schedule: HYBRID

Responsibilities

Procurement Coordination:

• Collaborate with vendors to resolve any procurement-related issues or discrepancies.
• Maintain a supplier database, including contact information, pricing details, and performance evaluations.
• Generate purchase orders in a timely fashion, track delivery schedules, and ensure timely receipt of goods and services.
• Assist the procurement team in sourcing suppliers, obtaining quotes, and negotiating terms and conditions.

Logistics Management:

• Coordinate transportation and distribution activities, including order fulfillment and shipment tracking.
• Monitor delivery schedules, address any delays or issues, and provide timely updates to stakeholders.
• Maintain accurate records of logistics activities and track performance metrics.
• Liaise with logistics partners and carriers to ensure the smooth movement of goods.

Return Material and Spare Management:

• Coordinate with internal teams and external vendors to facilitate the return, repair, or replacement of defective items.
• Maintain a system to track return material for repair and spare parts management.
• Analyze return material data to identify trends and propose strategies to minimize returns and improve product quality.
• Manage the spare parts inventory, ensuring availability and timely replenishment.

Inventory Control:

• Conduct regular audits to reconcile physical inventory counts with system records.
• Coordinate with cross-functional teams to forecast demand and plan procurement activities.
• Monitor and manage inventory levels, ensuring optimal stock levels are maintained.
• Implement inventory management best practices to minimize carrying costs and prevent stockouts or excess inventory.

Shipment Tracking:

• Communicate with carriers and logistics partners to obtain shipment updates and address any issues.
• Analyze shipment data to identify opportunities for improving transit times and reducing costs.
• Track shipments to and from the NYC office or clients, ensuring on-time delivery.
• Maintain accurate records of shipment documentation, tracking numbers, and delivery confirmations.

Data Analysis and Reporting:

• Generate reports and provide insights to management and relevant stakeholders.
• Provide the report on biweekly basis to the project managers on the Return and spares status.
• Collect, consolidate, and analyze data related to procurement, logistics, return material, spare management, inventory, and shipment tracking.
• Identify areas for process improvement and cost optimization based on data analysis.
• Present findings and recommendations in a clear and concise manner.

Process Improvement:

• Continuously evaluate and improve procurement, logistics, return material, spare management, inventory control, and shipment tracking processes.
• Stay updated with industry trends, regulations, and best practices related to procurement, logistics, and inventory management.
• Collaborate with cross-functional teams to implement process enhancements.

Basic Qualifications

• Strong organizational and coordination skills.
• Experience working with ERP systems, such as SAP, for procurement, logistics, and inventory management.
• Familiarity with procurement and logistics regulations and industry best practices.
• Your experience with ERP systems, such as SAP, will be valuable in ensuring seamless coordination and optimization of procurement, logistics, and inventory management activities.
• Proven experience in procurement, logistics coordination, or inventory management roles.
• Bachelor’s degree in business administration, Supply Chain Management, Logistics, or a related field.
• Proficiency in using relevant software applications, such as inventory management systems and Excel.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of inventory control techniques and supply chain management principles.
• Attention to detail and accuracy in record-keeping and data analysis.

Aversan recruits top professional talent in the industry, providing quality software, hardware and systems engineering solutions for a variety of industries and applications. Upon reviewing each candidate's information, Aversan will only contact eligible individuals for the above-mentioned positions.