Office Support Specialist (15459) Jobs

Job Posting Description
Illinois Residency Requirement: This position requires current Illinois residency to apply.
The Facilities Department is currently seeking an Office Support Specialist to provide administrative support to the Assistant Director for the Alton and ESL Operations, as well as other staff reporting to that position. This role will include reviewing requests for space rentals and allocating available space for events held at the ESLHEC by SIU staff as well as the neighboring communities. Assigned tasks for this role range from routine to complex and are frequently of a confidential nature. The Office Support Specialist has frequent interpersonal action with visitors to the ESLHEC and staff, and with representatives of our lessees.
Additional responsibilities include generating and distributing a report of monthly activities held at the ELSHEC to Campus Police and all other unit heads. This role will also manage the fitness room for ESLHEC staff to include: promoting the facility, provide programming of the fitness room doors for authorized users, addressing specific concerns of members, upgrading equipment, answering general inquiries regarding the fitness room and services, as well as providing oversight of the maintenance and upkeep of the fitness room and equipment therein.
The duties performed in this position require discretion, independent judgment, problem solving abilities, and excellent organizational skills, as such, the successful candidate for this role will be self-motivated, responsible, and capable of working independently.
Benefits
SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at percentage of appointment) including

• Supplemental retirement savings plans ;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays ;
• WorkLife programs;
• Life insurance;
• Medical, dental and vision insurance;
• SURS retirement plan;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Employee discounts (local and national retailers);
• Employee Assistance Program (mental health and wellness);
• Flexible Spending Account Program ;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits
To Apply For This Vacancy
This position is a Civil Service vacancy . It closes to applicants at 11:59 p.m. CST on the posting end date. When applying through the HireTouch system, please be sure to complete ALL the 2023 forms that are attached to the job located under your Applicant Profile box (refresh browser if needed).
Applicants must submit an updated and complete Civil Service Application, which must include complete employment history. The application is the last form in the document package. Your application should reflect a thorough list of relevant duties and experience related to the minimum qualifications listed for this position. Please be detailed in current and past job duties, as this is what is used in the credential assessments. Vague notations such as “clerical duties” or “admin duties” do not allow testing to give an accurate and complete assessment, please detail duties completed while working. While a resume may be submitted with the application, data for each employer must be listed on this application form. ("See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed"). If the Civil Service application is incomplete you will not be considered for the position as our office will be unable to evaluate your submission to determine if you possess the required minimum qualifications.
If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility . Please submit any other licenses or certifications related to the position at the time of application.
Final candidates will be subject to a background check prior to an offer of employment. Some positions are represented by a union and may incur union dues. For more information, please visit the Office of Human Resources website at www.siue.edu/human-resources or call Civil Service Testing at 618-650-2190.
Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive. We strongly encourage candidates from historically underrepresented groups, including women, members of racially minoritized groups, and individuals with disabilities, to apply. For more on our Statement of Diversity, visit SIUE Mission, Goals and Plans
Minimum Acceptable Qualifications

• 30 semester hours equals one (1) year (12 months)
• College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
• Any one or combination totaling two (2) years (24 months) from the categories below:
• 90 semester hours equals two (2) years (24 months)
• One (1) year (12 months) of work experience comparable to the second level of the series
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• Work experience performing office/clerical activities, including the use of computer systems.
• High school diploma or equivalent
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 month)