Office Specialist I Jobs

Department of Professional and Financial Regulation (and Boards)
Job Class Code: 6546
Grade: 16 (Administrative Services)
Salary: $35,734 - $49,504
Location: Gardiner, ME
Opening Date: May 1, 2023
Closing Date: May 15, 2023
Are you looking to make a positive impact in your community by ensuring fairness in consumer credit practices? Consider joining the Bureau of Consumer Credit Protection team in Maine as an Office Specialist. As the primary point of contact for consumers, this position plays a crucial role in upholding the agency's mission to protect citizens from unfair lending and debt collection practices. In addition to providing excellent customer service, the Office Specialist will also work with a variety of non-bank lenders and creditors, handling routine license application questions and ensuring compliance with state and federal regulations. If you're comfortable with technology and excel in a fast-paced team environment, read on for more details on the duties, requirements, and how to apply!
Primary Responsibilities Include But Are Not Limited To

• Ensures that the Bureau's statutory duty of foreclosure prevention is met by mailing informational letters every day to homeowners that have defaulted on their mortgage.
• Communicates with consumers as well as credit and lending companies.
• Processes and allocates payments (checks and credit cards) and works with a team to ensure procedures are followed and accuracy is maintained.
• Handles a large volume of telephone calls daily and transfers those calls accordingly.
• Provides excellent customer service when answering the telephone and responding to emails.
• Works well independently and in a team environment.
• Utilizes databases such as ALMS, Access, Excel, Outlook, Word, etc. and is comfortable using various technology.

Minimum Qualifications
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
Preference Will Be Given To Those Applicants
With previous customer service experience.
Contact Information
Questions about this position should be directed to Tammie Breton at [email protected] or 207-624-8647
Application Instructions
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits Of Working For The State Of Maine
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
• Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Retirement Plan - The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
• Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.