Office Manager Jobs

Summary
Title: Office Manager
ID: 236549
Location: Richmond, VA
Job Function : Operations Management
Description
At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training and resources to be successful. Come join our growing operations team. We are look for an Office Manager who will work out of our Richmond, VA location . The succssful candidate will manage our Northeast Administration team to delivery all necessary business administration tasks.
A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in 2017. We are a corporation of 35,000 employees with operations in more than 35 countries.
Responsibilities

• Partner with billing and finance to ensure accurate project financial reporting
• Develop and maintain project financial reports to update project status and business forecasting
• Perform payroll processing activities including certified payroll. Prepare the hourly payroll to pay for all hours worked in an accurate and timely fashion in accordance with operating procedures, federal/state tax withholding requirements, and, where applicable, the collective bargaining agreement.
• Open job numbers and implement job closure process (post-billing completion)
• Supervise, monitor and report project financial performance to ensure costs are minimized and report any potential overages, cost savings and/or time constraints to Branch Manager
• Oversee all office administrative functions and implement efficiency improvements
• Edit data entry, prepare transactions, and post labor used to accounting reports.
• Fulfill any other reasonable requests by direct line manager and their senior chain of command.
• Implement process changes to ensure order conversion accuracy and eliminate downstream errors
• Support all other Administration tasks and stand in for other team members as required.
• Support Contracts Manager, as needed, with indemnification review and submit certificates of insurance and OCIP requests
• Assist branch with further automation of cost management and billing (spreadsheet development, verification of costs, implementation and managing branch forecasting process)

Experience And Qualifications

• Strong leadership abilities to inspire and coach employees to accomplish strategic goals and related tasks
• Excellent oral and written communication and ability to effectively communicate with employees, customers, and intracompany personnel
• Financial and payroll experience preferred
• Ability to process complex time sensitive data and information from multiple sources, make decisions based on this data, and effectively communicate the related required actions to customers and staff.
• 3 to 7 years of Office Management experience; preferably in construction or industrial industry
• Knowledge of a payroll system
• Degree in Business Administration (strongly preferred) or commensurate work experience.
• Strong Microsoft Outlook, Excel (formulas, links, pivot tables & charts, Word and ERP systems experience required

Physical Demands & Work Environment
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions;
Most work is conducted in a standard office environment with concentration on using personal computers.
This position description has been designed to indicate the general nature and level of work performed by an employee. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities required of employees assigned to this position.