Office Coordinator I - Behavioral Health 203

Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals with complex needs in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems.
As part of the Telecare Family, the Recovery Center at Woodburn is a 15-bed sub-acute locked forensic facility for adult males 18+, who are diagnosed with a serious mental illness.
Shifts Available
Part Time .6; DAYS Shift and Days vary as needed
Wage range $18.52 - $26.12 - Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements.
Position Summary
The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.
Essential Functions

• Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders

Finance Driven Job Duties

• Facilitates Rep Payee services
• Enters AP batches weekly into accounting software
• Facilitates Trust Banking services
• Prepares and reviews credit card entries
• Records and deposits cash receipts
• Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures
• Provides and maintains revenue information; provides billing information to A/R department and County agencies
• Monitors client eligibility at admission/enrollment and throughout stay
• Determines monthly journal entries required and confirms correct information is on reports
• Prepares and validates payroll

Medical Records Driven Job Duties

• Orders medical records forms and supplies
• Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
• Safeguards confidential information per policies and requirements

Human Resources Driven Job Duties

• Runs and tracks MVR reports
• Distributes HR information to program personnel as directed by Corporate HR
• Assists in promoting open positions
• Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
• Maintains personnel files per standard and checklist
• Enters information into TOP/Relias
• Tracks new hire paperwork and documentation including credentialing
• Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
• Processes Shoes for crew’s orders
• Close out terminated files

Information Technology Driven Job Duties

• Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software
• Provides limited computer systems support to staff

Program/Department Driven Job Duties

• Prepares correspondence, agendas, meeting minutes/notes
• Helps coordinate and address maintenance requests
• Assist with staff scheduling
• Helps facilitate staff scheduling
• Order supplies (food, office, maintenance)
• Assists leadership with special projects
• Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
• Assist with events
• May serve as a relief or back up for the receptionist or other Administrative positions

Duties and responsibilities may be added, deleted and/or changed at the discretion of management.
Qualifications
Required:

• Knowledgeable and proficient in MS Office programs
• Experienced entering data into computer systems
• One (1) year of administration experience
• All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver’s license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply
• Must be at least 18 years of age
• High School or GED

Preferred

• Two (2) years of administration experience
• Experience in Healthcare field

Skills

• Analytical and problem-solving skills

PHYSICAL DEMANDS
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures)
EOE AA M/F/V/Disability
If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible.
Equal Opportunity Employer Description
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Pay Transparency Policy Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)