Office Associate Ii - A&S Student Services

Pay Grade/Pay Range: Based on Qualifications

Department/Organization: 204161 - Student Services

Normal Work Schedule: Monday-Friday 8:00am to 4:45pm

Job Summary: Under moderate supervision, performs general office, administrative and secretarial duties with some variety and complexity. Follows generally prescribed procedures using limited judgment. Typical duties may include receiving, screening and routing telephone calls, mail and visitors, arranging itineraries/agendas, setting up and maintaining files (database and/or hardcopy) typing a variety of material, preparing purchase requisitions, miscellaneous disbursement vouchers, departmental transfer authorizations, travel expense forms, compiling data and preparing reports, maintaining inventory and purchasing office supplies and materials, maintaining budget records, and acting as daily liaison to other offices. Position may supervise student workers or other clerical staff.

Additional Department Summary: Serves as the primary customer service agent for the Arts & Sciences Student Services Center. Performs a variety of administrative tasks associated with the goals and mission of the Arts & Sciences Student Services Center.
Responsibilities include; coordinating appointments for current and prospective students; collaborating with campus partners; facilitating office processes; utilizing software systems; supporting academic advising and pre-professional programs; communicating effectively with office visitors; and managing undergraduate student employees. Some public speaking may be required, and supervisory experience is preferred.

Required Minimum Qualifications: High school diploma or GED and two (2) years of general office experience; OR Associate's degree or higher.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases.