Office Assistant (Entry Level)

Job Purpose
The Office Assistant provides clerical support to staff, supervisors & managers. This position involves daily interaction with both internal and external contacts, as well as exposure to sensitive, confidential information. The Office Assistant’s may be responsible for accurate receiving and sorting mail by departments and distributing the mail items to the appropriate department and person.
Key Responsibilities

• Utilize Numotion Leadership Principles to perform the job with integrity, compliance, and values consistent with Numotion’s mission.
• Receive, sort, and distribute incoming mail and faxes.
• Records arrival date and time of mail and packages.
• Answer phones and transfer calls as appropriate, take and distribute messages.
• May prepare outgoing mail and correspondence.
• Always provide excellent customer service for all internal and external customers of the operations. Provide solutions for customer concerns and continually focus on customer service as our top priority.
• Communicate with external customers and internal employees in a clear, precise manner.
• Copy, scan, and distribute correspondence to the correct department or recipient.
• May update and maintain databases with customer data, ensuring the accuracy and completeness of the data.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or as deemed necessary by management.
• Adhere to employee or customer confidentiality and comply with Numotion’s policies and federal regulations.
• Maintain office supplies and inventories including ordering, tracking, and distributing the supplies as needed.

Required Qualifications, Skills, And Experience

• 2+ years of clerical and office related experience.
• High School Diploma and/or GED.
• Attention to detail.
• Ability to read and understand a wide range of materials.
• Ability to prioritize and work in a fast-paced environment.

Physical Work Requirements
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Skills
Required Experience