Office Administrator (O&M Administrator)

With over five decades of experience, Ormat Technologies, Inc. is a leading geothermal company and the only vertically integrated company engaged in geothermal and recovered energy generation (REG), with the objective of becoming a leading global provider of renewable energy.

The company owns, operates, designs, manufactures and sells geothermal and REG power plants primarily based on the Ormat Energy Converter – a power generation unit that converts low-, medium- and high-temperature heat into electricity. With 73 U.S. patents, Ormat’s power solutions have been refined and perfected under the most grueling environmental conditions. Ormat has 474 employees in the United States and over 700 overseas. Ormat’s flexible, modular solutions for geothermal power and REG are ideal for the vast range of resource characteristics. The company has engineered, manufactured and constructed power plants, which it currently owns or has installed to utilities and developers worldwide, totaling over 2,200 MW of gross capacity. Ormat’s current 727 MW generating portfolio is spread globally in the U.S., Guatemala, Guadeloupe, Indonesia and Kenya. POSITION SUMMARY

This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Essential Functions

• Prepare ad hoc reports, analysis and conduct special projects
• Invoice and cost management
• Ability to be resourceful and proactive when issues arise
• Maintain the annual budget spreadsheets for each operating facility, including, but not limited to gathering data from relevant teams and preparing monthly budget variance reports for each group within Operations
• Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System for various tasks (SAP)
• Responsible for new vendor set up including obtaining and verifying vendor insurance requirements
• Assist with travel arrangements for department’s employees when needed
• Maintains SOX controls as stated in internal procedures.
• Work with other members of the Operations Team independently on a range of complex administrative and analytical projects and tasks
• Review and update budgetary reports on a regular basis
• Responsible for ensuring that purchase orders have received proper approval(s)
• Assist in the preparation of accruals for various tasks and sites
• Responsible for processing correspondence and paperwork for purchase orders
• Identifies, analyzes, and communicates budgeted versus actual results.
• Responsible for understanding the monthly accrual process and ensuring accuracy
• Communicate effectively on issues and recommend process improvements.
• Must be able to work occasional overtime as required
• Process invoices through SAP on a timely basis
• Track and process company credit cards
• Prepare and manage all weekly / monthly reporting
• Provide administrative support in all areas as needed
• Ensure documentation for processes is current and complete
• Supporting all administrative needs for the operational Sites

Other Responsibilities

• Effectively interact with all levels of employees
• Keep work area neat and orderly
• Develop and maintain business relationships with vendors
• Comfortable working both independently and as a part of a dynamic team
• Performs other related duties and projects as assigned by management

Education, Experience, And Skills Required

• Ability to prioritize and plan work activities so time is used efficiently and effectively.
• Must demonstrate accuracy and thoroughness to ensure quality performance.
• Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation. Must be proficient in MS Word, Excel, Power Point and use of the Internet.
• SAP experience preferred
• Must be able to read, write and speak English at a level which will permit the employee to accurately understand and communicate information to safely and efficiently perform the job duties.
• Ability to identify and resolve problems in a timely manner to meet internal deadlines.
• Candidate must possess capability to manage large volumes of data
• Bachelor's degree in a relevant field such as business administration, operations management, or a related discipline. An associate's degree or relevant certifications may be accepted. minimum of 3-5 years related experience.

Physical Requirements

• This position requires sitting 80% of the time and standing and walking 20% of the time.
• The ability to work at a computer, and computer monitor, and use repetitive motion for long periods of time.
• The ability to occasionally lift up to 25 pounds.