Office Administrator Jobs

What We’re Looking For

Travelpro is seeking a part-time Office Administrator to join our Operations team! In this position, you will have oversite of the office environment and facilities ensuring full operation of equipment, appliances, cleanliness, and organization throughout the facility. The ideal candidate must be able to maintain confidentiality of sensitive personal and business information.

What You’ll Do

• Serve as the primary contact for property management company
• Sourcing, hiring, and overseeing all vendor and contract work for the facilities.
• Support Operations with reporting and other daily business tasks and data entry
• Provide general support to employees: assisting with calendar planning, scheduling, travel coordination, and meeting logistics as needed.
• Company meeting coordination and event planning.
• Additional responsibilities pertaining to assistant and facility work as needed and requested.
• (i.e., Cleaning, HVAC, plumbing, electrical, appliances coffee/beverage waste/recycle etc.)
• Support customer service department with consumer inquiries
• Monitor and maintain company-wide contracts, leases, and other regulatory documents.
• You will be responsible for scheduling meetings and appointments, making supplies arrangements, speaking with customers, and providing general administrative support to the Executives and our employees.
• Coordinate with IT vendors to handle maintenance and repair of systems and IT setup for new employees.
• Manage the facility maintenance employee ensuring work product is complete.
• Support Executives as needed with notices, memos, presentations, and reports.
• Ordering and maintenance of office supply inventory for corporate and offsite locations

What You’ll Need

• Prior experience supporting senior professional and office staff managing multiple priorities, coordination, and logistics.
• 5+ years of experience as an Executive Assistant or Office Assistant.
• Personal qualities of integrity, credibility, and commitment
• Solid knowledge of facility maintenance and management and executive support
• Ability to be an effective team member and display initiative.
• Critical thinking skills
• Excellent customer service skills and positive, outgoing attitude
• Proficiency in Microsoft Offices Suite
• Organized, detail oriented, ability to multi-task with great follow-up skills.

What We Offer

Inspiring Company Culture – Help one another, never stop improving, lead by example, own your work, and have fun together.

Rest & Relaxation – Paid Time Off, company-paid holidays and some flexible work schedules

Comprehensive Health Benefits - Medical, Dental, Vision, Health Savings Accounts, and Wellness Programs

Preparing for your Future - 401K company match

Employee Resource Groups – Employee-led social committee to promote employee wellbeing and cross-functional collaboration along with community awareness, impact, and support of a culture where everyone belongs.

About Travelpro

At the heart of Travelpro® is a man who knew more about travel than most. As a commercial airline pilot, Bob Plath crisscrossed the globe a thousand times, always with suitcase in tow. He saw what happened to luggage over time and the toll in took on the traveler hauling it. Bob thought there had to be a better way. Dedication is at the heart of our success. At Travelpro®, we believe that a company is only as good as its people, and when associates are treated as the greatest asset, the worth of the company is magnified. We demonstrate this by fostering individual achievement, recognizing contributions, and rewarding excellence. With customers as our focus and people as our priority, even the sky is no limit.

Travelpro is drug-free workplace, and an equal opportunity employer committed to diversifying its workforce. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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