Office Administrator Jobs

JOB SUMMARY As the Office Administrator reporting directly to the Director of IT, you will be an integral part of the IT team, providing essential support and acting as a liaison to various departments and facilitating smooth day-to-day operations. Your role will involve handling administrative tasks, coordinating schedules, and ensuring effective communication within the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Perform general administrative duties, including handling phone calls, managing emails, filing documents, and maintaining office supplies. Assist in coordinating appointments, meetings, and events for team members, ensuring optimal use of time and resources. Maintain accurate and up-to-date records, databases, and files to facilitate easy retrieval of information. Handle internal and external communications with professionalism and courtesy, responding to inquiries and forwarding messages promptly. Draft and proofread business correspondence, memos, and reports as required. Assist in making travel arrangements for team members, including booking flights, accommodation, and transportation. Prepare meeting materials, agendas, and presentations, as well as take and distribute meeting minutes when necessary. Provide administrative support to ongoing projects, helping to track progress, collect data, and generate reports. Collaborate with the office team to ensure the office environment remains organized, clean, and conducive to productivity. Work closely and as a liaison with different departments to assist in various tasks and projects, promoting a collaborative and cohesive work environment. QUALIFICATION REQUIREMENTS High School Diploma or GED Equivalent. Additional education or certifications are a plus. At least two years of administrative and clerical experience required. Working in related IT industry a bonus. Excellent organizational skills, with the ability to prioritize tasks and manage time effectively. Strong written and verbal communication skills, including proficiency in business correspondence. Proficient in Microsoft Office Suite or related software. High attention to detail and accuracy in data entry and record-keeping. Ability to handle sensitive information with confidentiality and discretion. Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment, with the ability to also be extremely effective independently. Job Posted by ApplicantPro