Office Administrator Jobs

A wealth management company in Boston is seeking an energetic, efficient, and eager Office Administrator to join their team. The ideal candidate is a friendly, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role with ample opportunity to grow and develop your skills, we encourage you to apply!

Responsibilities

• Assist and coordinate onboarding of new hires.
• Ensure office space is maintained: tasks include stocking kitchen, stocking office supplies, maintain communications with building management and cleaning company.
• Manage conference room scheduling, calendar scheduling, interview scheduling.
• All reception tasks, including phone and door, shipping and receiving.
• Act as initial point of contact for visitors.
• Maintain weekly petty cash journal and maintain copies of all appropriate receipts.
• Assist other departments with ongoing projects as assigned.
• Support planning and coordination of social events and company‐wide outings.
• Update information about local area dining, hotels and after‐work locations for guests.
• Maintain relationships with all local vendors, including food supplies, office supplies, hotels, etc.

Requirements

• Previous administrative support.
• Willingness to help with projects across departments as needed.
• Ability to effectively listen, learn quickly and be flexible.
• Proficiency in Microsoft Office Product Suite.
• Excellent verbal and written communication skills.
• Open‐minded and willing to do a diversity of work.
• Strong problem solving skills.
• Ability to manage/multitask a large task list and prioritize effectively and efficiently.
• Bachelor’s Degree.
• High attention to detail.
• Ability to handle confidential information with discretion.

Compensation

• $60k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.