Office Admin/Accounts Payable Assistant

Precision Pumping Systems (PPS) A local and family own manufacturing business since 1972. Listed last year as one of Idaho's top 100 privately held companies. To continue our growth, PPS is looking to increase our labor force to keep up with production demands from the sales of our increasingly popular turn-key pump stations.

Job Summary

The Office Admin is responsible for the daily front office administration, focusing on answering and routing incoming calls, taking messages, distributing mail, ordering supplies, and greeting customers. In the additional role of Accounts Payable Specialist, this person will assist in processing transactions for the organization, including daily accounting. This position is a gateway to future advancements within our company and one that we promote most often.

Essential Job Functions

• Facilitate the service department by documenting incoming maintenance requests.
• Greet visitors.
• Opening and distributing mail.
• Monitoring use and procuring office supplies as needed.
• Review and respond to email correspondence.
• Clean kitchen.
• Office Admin
• Scanning and filing packing lists for inventory/production.
• Assist with planning and organizing company events.
• Ensure the front office is tidy.
• Management of company-wide wireless phone accounts and VOIP system.
• Answer and route incoming calls.
• Run errands as needed.

Accounts Payable Assistant

• Process vendor invoices in a timely and accurate manner while adhering to departmental procedures.
• Scanning and filing processed invoices into appropriate vendor files.
• Communicate with purchasing and/or vendors to ensure accuracy of invoices.
• Assist employees and answer questions, assist the Controller and CFO as needed.
• Review Vendor Statements to ensure all vendor invoices are received and processed.

Required Education And Experience

• Basic skills in Microsoft Office Suite, QuickBooks & typing.
• 2 years experience with MRP systems and financial systems.
• 2-year degree or 4 years experience in accounting/office administration
• High School Diploma or equivalent required

Preferred Education And Experience

• Working knowledge of GAAP.
• Keen attention to detail, time management and organization.
• Previous bookkeeping or accounting experience is a plus.
• Work well in a team environment.

Essential Knowledge, Skills, And Abilities Needed To Succeed

• Able to handle a wide variety of work and a fast-paced environment
• Previous A/P Experience is a must.
• Demonstrate the ability to maintain professional relationships with Vendors and staff while providing high levels of service by responding to issues, requests, or concerns in a timely manner
• Have a mix of organizational and analytical skills.
• Strong attention to detail and good listening and communication skills - both verbal and written
• A positive, results-oriented attitude
• Comfort with math and calculations and basic data entry skills and good attention to detail
• Demonstrate competency with Quickbooks, accounting software, Microsoft Word, Excel, and Outlook
• Comfort with generating reports and finding discrepancies as well as cost-saving opportunities

Job Type: Full-time

Hours: 9 am - 6 pm

Starting pay: $22.00 per hour

Benefits Include

• Breakfast is served every morning!
• Smoke-Free/Vape-Free Facility
• Employee Assistance Program
• Medical, Dental, Vision, Life
• 401k after 12 months of service with 3% employer contribution