National Senior Event Meeting Planner - Dallas

Senior Event Planner, National Planning

Career Level 4, reporting to MES National Planning Manager

Deloitte University - Westlake, TX

This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.

Meeting Planning Responsibilities:

• Audit and prepare invoices for processing
• Build relationships and trust quickly with leadership and stakeholders
• Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloitte's partnerships in a professional manner.
• Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
• Serve as single point of contact for both the sponsor and Deloitte University/the hotel/meeting venue to include coordination on-site
• Liaison between meeting sponsor and sourcing/scheduling/registration/office operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams' processes on behalf of meeting sponsor
• Manage contracts for vendors provided services including but not limited to production, event décor, entertainment, transportation, team building, IT, special supplies/materials, temp assistance
• Flexible schedule to include coverage of evenings/weekends as meeting/event needs dictate
• Post meeting reporting and reconciliation
• Rooms management to minimize financial impact to the firm regarding meeting attrition and Deloitte University utilization
• Moderate travel required
• Forecast management and impeccable data integrity
• Develop, review, and approve detailed meeting specifications
• Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
• Deliver exceptional client service and communicate with a consultative, solutions-oriented approach
• On-site support for designated meetings to ensure successful meeting execution
• Execute C-Suite level meeting and events including in client services facing programs

Basic Qualifications

• Proficiency level experience in Microsoft Office applications
• 5-8 years in contracting, organizing, and managing logistical aspects of meetings and events
• High school diploma
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Preferred Qualifications

• BA/BS preferred
• Advanced level experience in Microsoft Office applications

You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance

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