Medical Records/Central Supply Clerk/Scheduler

SUMMARY: The Scheduler/Central Supply/Medical Records position is responsible for ensuring appropriate staffing for our facility while maintaining the staffing regulations. Additionally, the incumbent will communicate effectively with all staff, ensuring to track Nursing employees concerns. The incumbent will also maintain and order medical supplies as needed for the nursing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure that all nurses stations are stocked with the necessary supplies
• Responsible for timely ordering and stocking of medical supplies for the facility
• Organize nurse’s stations on a weekly basis
• Other duties as assigned
• Assist with schedule and transport of residents and assist with scheduling for escort needs
• Maintain schedule for Certified Nursing Assistants (C.N.A.s) and Nurses (RNs and LPNs)
• Reduce overtime to the best of his/her ability in the nursing department in conjunction with the DON/Assistant Director of Nursing (ADON) and Human Resources Director
• Assist in hiring new C.N.A.s and Nurses on an as needed basis communicating with the DON/ADON and HR Director
• Organize all rented equipment (i.e. beds, wheelchairs, etc.,) and send back when not in use
• Maintain accurate time records for the nursing department; ensuring to monitor attendance (Call-Offs, Tardies, and No Call, No Shows)

QUALIFICATIONS:

• Previous scheduling experience desired
• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise
• Professional appearance and demeanor
• Must possess, as a minimum, a high-school diploma or its equivalent
• Ability to multi-task, prioritize and work under pressure
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong oral and written communication skills

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to move intermittently throughout the workday.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.
• Must be able to cope with the mental and emotional stress of the position.
• May be necessary to assist in the evacuation of residents during emergency situations.

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