Management Assistant - City Clerks Office

Introduction About the Position This position performs a variety of moderately complex administrative activities in support of the City Clerk's Office. The City of Scottsdale offers a comprehensive benefits package including:

• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work. Other pertinent licenses and/or certifications may be required of some positions depending on division/department/services assignment. Essential Functions Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:
• Works collaboratively with City officials and staff, civic and business leaders and other government agencies.
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• Vacation Accrual; starts at 10.3 hours/month
• Lift and carry materials weighing up to 30 pounds.
• Analyzes issues and concerns and recommends innovative solutions, including cross-divisional problem solving.
• An equivalent combination of education andjob related experience may substitute for the educational requirement on a year-for-year basis.
• Pet Insurance
• Prepares and presents materials for meetings and events.
• Two years of experience working in a municipality performing research, statistical or financial analysis, policy development, strategic management, or related activities.
• Bilingual pay compensation Selection Process: The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state "See Resume" in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process. Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:
• Criminal Background screening Clickhereto review the entire job description. The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice. PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience. Minimum Qualifications Education and Experience
• Prepares comprehensive and accurate administrative, operational, and statistical reports for use by internal and/or external organizations.
• Fingerprinting search of the national FBI Database
• Preferred: Government agency experience. Licensing, Certifications and Other Requirements
• Interprets policies, procedures, codes and ordinances and provides oral and written information to staff and the general public.
• Attend evening meetings as needed. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change..
• Tuition Reimbursement; $2,500/year
• 12 Paid Holidays, which includes 1 Floating Holiday
• Performs extensive research for special projects.
• Bachelor's Degree in Business, Public Administration, Social Sciences, or related field from an accredited educational institution.
• Sick Leave Accrual; 8 hours/month
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.17% which includes a Long-Term Disability benefit
• Travel to/from meetings or training at various locations.
• Supplemental Retirement Plans through Nationwide; 457 and Employer contribution
• Provides information, guidance and assistance to customers on their questions and concerns about City processes and procedures. Work Environment/Physical Demands The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.