Mailroom Coordinator I Jobs

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities.

MAIL/PACKAGES/POUCHES

• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames

SUPPLIES/COPYING/FAXING

• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary

May possibly perform any of the following functions at the direction of the Site Manager:

• Prepare outgoing items for shipping
• Move boxes, supplies or furniture; replace light bulbs
• Provide reception work such as answering telephones, taking messages and greeting visitors
• May be requested to perform document scanning
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee

Job Type: Full-time

Pay: $20.40 per hour

Benefits:

• Paid time off
• Flexible spending account
• Health insurance
• Dental insurance
• Referral program
• Employee assistance program
• Vision insurance
• 401(k)
• Life insurance
• 401(k) matching

Schedule:

• Weekend availability
• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• San Francisco, CA 94111: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Work Location: One location