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Junior Staffing Coordinator Jobs

Company

Macfadden
Address , Washington
Employment type FULL_TIME
Salary
Expires 2023-09-08
Posted at 9 months ago
Job Description
Macfadden, an Amentum company, is seeking Junior Staffing Coordinators (JSCs) to support USAID’s Bureau for Humanitarian Assistance (BHA). BHA leads and coordinates the U.S. Government’s humanitarian assistance efforts overseas in response to natural disasters and protracted crises. The bureau also supports early recovery efforts that restore and protect basic systems and services and invests in risk reduction programs that prevent or reduce risks associated with chronic and recurrent hazards.
The Junior Staffing Coordinator will be assigned to the Management and Integration Team (MIT) in one of BHA’s seven offices. Daily guidance and work assignments will be provided by the MIT Team Lead, the MIT Deputy for Management, or a designee, with formal supervisory functions performed by a Macfadden contract supervisor.
JSC duties include and are not limited to the following:
Response Staffing
  • Collaborates with other MITs and RUs to standardize approaches, guidance, and processes for Responsible Unit management, where applicable.
  • Serves as a staffing liaison between the assigned office and response Deputy Manager for Operations (DMO)/leadership to address staffing needs and questions. In this role, support the recruitment and assigning of staff on the DARTs and RMTs in consultation with office leadership.
  • Supports office leadership with Responsible Unit (RU) responsibilities for Disaster Assistance Response Teams (DARTs) and Response Management Teams (RMTs). This includes supporting BHA Response Readiness systems, e.g. Position Task Books, on-call roster/reporting, and response readiness staff tracking system.
  • Works with other RUs and the Response Management Systems and Performance Division in BHA’s Office of Field and Response Operations to modify the Response Management System, e.g. creating or modifying roles/processes based on the needs of current responses and in preparation for future responses.
General Staffing
  • Assists with developing new approaches to standardize and strengthen onboarding, training, and resource development for staff.
  • Manages the office’s recruitment records, including emails, electronic files, and file folders.
  • Is responsible for managing and updating staffing tracker(s), organizational charts, and other relevant staffing documents for the assigned office.
  • Assists with creating standardized guidance on staffing for leadership review and supports implementation as directed.
  • Tracks office recruitment actions and assists with drafting memos and scopes of work with guidance and input from office leadership.
  • Works closely with BHA’s Office of Humanitarian Business and Management Operations and other relevant actors to ensure the office is following current process guidelines for recruiting, hiring, and contracting. Proactively follows up with all parties involved in a recruitment, following through on timelines and deadlines.
  • Drafts and distributes regular recruitment communications, including notes and staffing actions items to office leadership.
  • Facilitates regular staffing meetings with office leadership, including scheduling, logistics, and materials.
Knowledge Management
  • Assists the MIT or office leadership with developing new systems and approaches to address recruitment challenges.
  • Maintains staffing gap analysis and produces written instruction and other documents, such as spreadsheets, presentations, and reports as requested by office leadership; and
  • Supports the MIT’s efforts to conduct discreet, ongoing staffing analysis and works with leadership to identify staffing needs and supports strategies that ensure the office and BHA responses are staffed with the right balance of roles, qualified staff, and resources.
Education, Experience, and Skills Requirements
Bachelor’s degree preferred, with minimum three years of administrative experience in an office environment preferred. Experience may include internships.
Qualified candidates must possess the following skills:
  • Strong applied knowledge of the MS Office Suite (Word, Outlook, Excel, and PowerPoint) and Google applications;
  • Ability to work well with others to ensure that tasks are completed well and on time;
  • Excellent communications skills and attention to detail;
  • Proficiency in database management and analytic software and Microsoft Excel, SharePoint, Google Sheets, and cloud management resources;
  • Ability to problem-solve and think critically.
  • Ability to facilitate high-level, day-to-day staffing operations while making progress on long-term projects;
  • Ability to multi-task in a fast-paced environment with multiple, overlapping deadlines; and
Familiarity with USAID and its administrative rules, policies, and regulations or familiarity with the various hiring mechanisms within USAID (including but not limited to Foreign Service, USPSCs, PASA, Institutional Support Contractors) and their effects on pay, travel, and other compensations would be appreciated but is not required.
Must be able to obtain and maintain a US Government issued Secret clearance for the duration of your employment. Only applicants who currently hold an active Secret or higher-level security clearance or who are eligible to receive a Secret security clearance will be considered for this position.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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