Health Information Specialist-Askmdanderson 12:00Pm-11:00Pm

The mission of The University of Texas MDAnderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
Shift requires Monday-Friday from 12:00 pm-11:00 pm and alternating weekends/holidays from 8:00 am-7:00 pm
POSITION SUMMARY:
Serves as front-line customer service agent for referring physicians and consumers who contact MDAnderson for referral, service or cancer and resource information. The Health Information Specialist serves customers (general public, medical professionals, current and prospective patients) through telephone, mail and online communication channels by providing accurate and timely information. Must demonstrate consistently strong communication and interviewing skills and knowledge of cancer and MDAnderson services and resources. Participates in initial and continuing education programs to reach required levels of the PDM. Adheres to
MDAnderson and askMDAnderson policies and procedures.
SERVICE EXCELLENCE
Provide service to our stakeholders including patients, caregivers, colleagues and each other, in a safe courteous, accountable, efficient and innovative manner to include:

• Efficiency: Deliver seamless operation of systems and processes in a timely manner.
• Safety: Provide an environment of well-being for patients, their families and our other stake-holders.
• Innovation: Advance knowledge and patient care in a solution-oriented environment that is conducive to learning and encourages acceptance of new research, techniques and technologies.
• Accountability: Apply expertise and commit to the highest level of service and accept responsibility for the result
• Courtesy: Create a positive, compassionate, individual experience through communication and teamwork by addressing the needs, wants, stereotypes and emotions of each person.

KEY FUNCTIONS

MDAnderson. Provides timely, accurate responses to consumer inquiries regarding MDAnderson programs and services, using approved resources, as needed (calls, emails, in-basket messages, faxes, work queue referrals, NRC calls). Consistently meets program standards in all communications.

c. Uses comprehensive communication and interviewing skills to respond to information requests. Responds with accuracy and in accordance with all askMDAnderson and MDAnderson policies and procedures.
d. Utilizes standard medical, legal disclaimers to ensure appropriate interpretation of professional role.
e. Translates technical information to language/literacy level of each customer and uses active listening skills to verify understanding.
f. Participates fully in all customer service data collection and management processes, using standard or customized software with proficiency and accuracy.
g. Renders timely, accurate call and e-mail follow-up to all consumers, consistently meeting program standards
h. Handles inquiries from difficult, challenging customers using effective communication skills to reduce anxiety and de-escalate customer frustration.
i. Conducts follow-up procedures as needed to assess customer satisfaction. Provides appropriate documentation on such materials.

a. Acquires and competently demonstrates core knowledge of cancer and MD Anderson resources and practices, efficiently utilizing internal databases and approved resources.
b. Takes and passes initial certification assessment with a 90% score after successful completion of training.
c. Participates actively in all required continuing education requirements and demonstrates mastery and retention of content.
d. Masters use of computer and telephony equipment and software.
e. Reads new materials and information daily and integrates new knowledge into program operations.
f. Identifies program resource gaps and independently conducts research to address needs.
g. Uses experience and resource knowledge to proactively help colleagues respond to difficult inquiries.
h. Assists in new employee training as needed.
i. Uses telephone-system-generated data to assess personal work performance, practices and customer service issues. Adopts departmental standards as performance achievement goals.

a. Assesses the information needs of each caller by using active listening and interviewing skills.
b. Tailors appropriate response to each customer's individual needs.
c. Verifies that caller understands the information provided and ensures caller satisfaction before terminating call.
d. Contributes to total program quality assurance measures; incorporates new information or procedures into practice as adopted by the program.
e. Provides quality control review of all call and e-mail documentation, data and mail-out materials requirements.
f. Participates in periodic monitoring of customer inquiries. Utilizes performance feedback to refine quality of service provided.
g. Actively identifies new processes that could help improve quality and customer service. Communicates to caller in a reassuring and non-defensive manner.
h. Utilizes performance feedback by supervisor to refine quality of service provided.

INSTITUTIONAL CORE VALUES:
Caring: By our words and actions we create a caring environment for everyone.

• We promote and reward teamwork and inclusiveness.
• We are sensitive to the concerns of our patients and co-workers
• We are respectful and courteous to each other at all times.

Integrity: We work together to merit the trust of our colleagues and those we serve.

• We communicate frequently, honestly, openly.
• We hold ourselves, and each other, accountable for practicing our values.
• By our actions, we create an environment of trust.

Discovery: We embrace creativity and seek new knowledge.

• We encourage learning, creativity and new ideas.
• We help each other identify and solve problems.
• We seek personal growth and enable others to do so.

Safety: We provide a safe environment - physically and psychologically - for our patients, for our colleagues and for our community.

• We create a sense of security and empowerment and are committed to keeping one another free from harm.
• We embrace a framework and best practices for the highest quality of care and service.
• We inspire trust by modeling excellence in our work and acceptance of each person's contributions.

Stewardship: We protect and preserve our institutional reputation and the precious resources - people, time,financial and environmental - entrusted to us.

• We act responsibly to safeguard the institution's finances.
• We prioritize the health and well-being of each other.
• We ensure the proper care and use of time, data, materials, equipment and property afforded to us.

CORE COMPETENCIES:

• IC - Self-Adaptability:
  • Work in situations involving uncertainty, shifting priorities, and rapid change; and
  • Deal constructively with mistakes and setbacks; and
  • Demonstrate flexibility.
• IC - Oral Communication:
  • Express ideas clearly and concisely in groups and one-to-one conversations; and
  • Create an environment with open channels of communication.
  
  
• Demonstrate flexibility.
• Deal constructively with mistakes and setbacks; and
• Work in situations involving uncertainty, shifting priorities, and rapid change; and
• Express ideas clearly and concisely in groups and one-to-one conversations; and
• Create an environment with open channels of communication.

• IC - Written Communication:
  • Convey information clearly and concisely through both formal and informal documents; and
  • Adapt writing style to fit the audience.
  
  
• Convey information clearly and concisely through both formal and informal documents; and
• Adapt writing style to fit the audience.

Working Conditions

Physical Demands
Indicate the time required to do each of the following physical demands:






EDUCATION: Bachelor's degree in Social Sciences, Psychology, Nursing, Education, Communications or related field.
EXPERIENCE: One year of experience in health care, social services, help line, counseling or teaching. Must pass pre-employment skills testing as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information

• Employment Status: Full-Time
• Referral Bonus Available?: No
• Maximum Salary : US Dollar (USD) 81,500
• Fund Type: Hard
• Midpoint Salary: US Dollar (USD) 68,000
• FLSA: non-exempt and eligible for overtime pay
• Employee Status: Regular
• Requisition ID: 157621
• Work Week: Day/Evening, Evening/Night, Evenings, Nights, Rotating, Weekends
• Pivotal Position: No
• Minimum Salary: US Dollar (USD) 54,500
• Relocation Assistance Available?: No
• Work Location: Remote (within Texas only)
• Science Jobs: No

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