Head Of Executive Assistant Office & Executive Assistant To The Ceo And Cfo

As the industry leader for over 20 years, innovation remains at the center of all we do. We're creative thinkers and problem solvers with a passion for building legal and tax products that make a positive impact on the world, and we're always looking for exceptional people to push us further.

With us, you'll do work that's as rewarding as it is challenging with a team where every voice matters and diversity, equality, and inclusion are truly embraced. Together, we'll continue to democratize the law and make a real difference in the lives of millions.

Remote-first

Since March 2020, our Zoomers have worked remotely and reported an overall better work-life balance with more time for family and personal wellness.

At the end of 2021, LegalZoom made the official commitment to being a remote-first company. Remote-first means that there is no expectation that Zoomers come into an office for a fixed number of days outside of those employees identified as essential onsite workers. While we remain a remote-first culture, our local offices have evolved as collaboration spaces for Zoomers to meet and engage in person.

This position will be (remote/or SF Bay Area, LA Metro, and Austin Metro office location/s).

Overview

• Develop and maintain relationships with executive assistants to the board and investor relations, ensuring an effective and well-planned out meeting cadence, management and distribution of materials, and logistics for our board interactions and investor meetings.
• Participate in special projects and initiatives as needed
• Manage a team of executive assistants and oversee their daily work assignments
• Directly manage the schedules of the CEO and CFO, ensuring their time is spent most effectively and efficiently against the greatest priorities for the organization
• Identify opportunities to streamline processes and improve efficiency within the executive assistant office
• Plan and coordinate executive meetings, events, and travel arrangements
• Maintain a high level of confidentiality and discretion when handling sensitive information
• Anticipate the needs of executives and provide proactive support to ensure their schedules are optimized
• Work closely with the executive leadership team to ensure all administrative tasks are handled in a timely and efficient manner
• Collaborate with other departments to ensure effective communication and coordination of tasks
• Conduct performance evaluations and provide coaching and mentoring to executive assistants

• Ability to maintain a high level of confidentiality and discretion
• Exceptional interpersonal and communication skills, both written and verbal
• 8+ years of experience in a similar role, preferably in a fast-paced environment
• Experience working in a legal or professional services environment is a plus
• Strong attention to detail and problem-solving skills
• Excellent organizational and time-management skills with the ability to multitask and prioritize competing demands
• Strong leadership skills with experience managing a team of executive assistants
• Bachelor's degree preferred in Business Administration, Communications, or related field
• Proficient in Google Workspaces (Gmail, Calendar, Docs, Spreadsheets, Presentations) and Microsoft Office suite and experience with online scheduling tools

• Fertility
• Flexible Spending Account (FSA)
• 401k, With Matching Contributions
• Mental Health
• Medical, Dental, Vision Insurance
• Plus other wellness benefits to include:
• One Medical
• Short-Term/Long-Term Disability Insurance
• Fringe lifestyle benefits up to $250
• Paid Time Off
• Health Savings Account (HSA)