Head Of Administration (Full Time, Remote Position)

VeraSafe is a growing successful U.S. headquartered multinational privacy and cybersecurity compliance consulting firm. Beyond the U.S., we also have a presence in multiple European countries and in South Africa. Due to our growth, VeraSafe is seeking an exceptional head of administration to support our remote team. The successful candidate will have a strong background and knowledge in administration, and will be a trusted advisor to the business.

Note: We will ask you to participate in a short skills assessment as a first step in the selection/interview process. We appreciate the time you will put into this and our experience shows that this helps us ensure we are building a team of outstanding professionals, whom we are sure you will enjoy working with.

We have always been and will continue to be a remote team. We collaborate closely (you won’t feel like you’re working in isolation). We do top-notch work for interesting clients, yet we pride ourselves on recognizing that our team members also have lives outside of work. The successful candidate will report directly to the company president and will have two full-time direct reports; one located in the U.S. and the other located in South Africa.

Representative Responsibilities of the Head of Administration

• Answer occasional live chats, emails, and phone calls from prospects
• Manage and ensure the high-functioning of VeraSafe’s Administration Department
• Oversee a variety of other administrative oriented tasks and duties as assigned
• Oversee the execution of final reports for our consulting engagements
• Ensure invoices are drafted correctly
• Oversee the management of customer records through CRM updates
• Provide responsive support to colleagues using our project management, CRM, and accounting applications
• Finalize proposals in support of new client acquisition

Soft Skills Required:

• Be a business-minded leader and team player; interested in taking ownership and helping to grow our organization together
• Process oriented mindset -- VeraSafe is significantly more interested in developing and maintaining excellent business process documentation than most other organizations
• Tech-savvy and comfortable using a variety of software applications
• Great personal skills and fluent in English
• Excellent written and verbal communication
• Exceptionally detail-oriented individual with a highly organized/structured work ethic and top-notch organizational skills
• Authorization to work in USA
• Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment

VeraSafe’s Excellent Benefits Include:

• Choice of Mac or PC company laptop (if not utilizing the BYOD program)
• Direct deposit
• Eligibility for annual bonuses
• Reimbursement for certain personal flight tickets
• Membership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E) and eligibility for bonuses for achieving professional certifications
• Paid time off
• Work from almost anywhere with Wi-Fi
• 401k
• Paid holidays
• Twice-a-month paydays
• Optional Bring Your Own Device (BYOD) program

Health Insurance, Other Insurance, HSA Benefits, etc.:

• Dental Insurance
• Child(ren) Voluntary Term Life Insurance
• Health Care Flexible Spending Account (FSA)/Limited Health Care FSA: Pre-taxed funds available to pay for some health-related expenses
• Vision Insurance
• Short Term Disability (STD): Income assistance (up to 26 weeks) if unable to work due to injury/disability after 14 days from start of injury/disability
• Legal Plan: Unlimited access (in person, by phone, online) to network attorneys for certain legal matters
• Health Insurance
• Employee Voluntary Term Life Insurance
• Accidental Death and Dismemberment Insurance (AD&D)
• Spouse Voluntary Term Life Insurance
• Group Accident Insurance
• Employee Basic Term Life and Accidental Death and Dismemberment (AD&D) Insurance
• Critical Illness Insurance
• Dependent Care FSA: Pre-taxed funds available to pay for dependent care expenses (such as daycare)
• Hospital Indemnity Insurance
• Long Term Disability (LTD): Income assistance if unable to work due to injury/disability after 180 days from start of injury/disability
• OCB Transit Reimbursement: Pre-taxed funds available to pay for mass transit expenses
• Health Savings Account (HSA): Pre-taxed funds available to pay for health-related expenses

Our HR Privacy Notice is available at the following link: https://verasafe.com/legal/human-resources-privacy-policy/