Guest Service Representative Jobs

Provide excellent guest service in an efficient, courteous professional manner; follow LBA standards of friendly hospitality while adhering to guidelines and procedures. Execute selling strategies to enhance the hotel revenue.

PRE REQUISITES
Guest Service Representatives have access to guestrooms and property, character traits of honesty and trustworthiness are essential to this position. Therefore, associates must pass the appropriate security clearance, per company policy.

• Experience in service, sales, telesales or guest relations type of industry is helpful, not mandatory.

SUMMARY OF ESSENTIAL JOB FUNCTIONS
Must be able to perform major life activities: Standing, lifting, bending, learning, reading, concentrating, thinking, and communicating.

For this position specifically:

• Must be able to speak and read English, the ability to communicate in another language may be helpful.
• Must be able to push or pull 60 pounds and lift and/or carry 30 pounds.
• Must be able to stand for eight hours, bend, stretch, reach.
• Must be able to see and hear.
• Must display professionalism, honesty and trustworthiness at all times.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge in:

• Frequent Stay Program
• Phone etiquette and answering procedures, be able to answer inquiries of shopping, dining, entertainment and travel directions.
• Daily hotel operations, check daily events, bulletin boards and be up to date on changes, new procedures and events.
• Manager on Duty functions when necessary or as scheduled
• Reservations procedures including cancellations and walking guest
• Entire property, staff, services, hours of operation, type of rooms, locations, rates, discounts.

Skills:

• Computer literate to thoroughly operate property management system: post charges, compute bills, collect payment and make change.

Abilities:

• Multi task, remain associate and guest service centric.
• Assist with guest issues with professionalism, maintaining hospitable attitude.
• Communicate with guests, co-workers receiving and transmitting mail, phone and written messages and relay pertinent information using communication log books.

SPECIFIC RESPONSIBILITIES

• Ensure all cash, check and miscellaneous departments are in balance at shifts end.
• Promote repeat business by offering to take future reservations and providing recommendations for alternate same brand-type products.
• Help maintain a clean and professional lobby, dining area; dusting vacuuming, cleaning tables, etc.
• Other duties as assigned, of which the associate is capable of performing.
• Check all credit cards for validity before the end of the shift.
• Be flexible in regard to work schedule, understanding hospitality is a 24/7 industry and evenings/weekends may be required.
• Be aware of potential sales leads and contacts thorough guest interaction. Report information to the appropriate individual.
• Utilize Service Recovery Log and other necessary communication logs from shift to shift.
• Maintain stock/cleanliness in the market area.
• Greet and register guests, provide room assignments, maintain guest privacy, and accommodate special request when possible.
• Practice safety standards at all times and be alert to hazardous conditions. Report or correct any hazardous conditions immediately.
• Keep housekeeping and other departments informed of any special requests, late check-outs, and special needs areas.
• Have a thorough working knowledge of emergency procedures.
• Assist in other areas: F & B, cleanliness of property wherever assistance is needed for guest satisfaction.
• Report any unusual occurrences or request to the manager.
• Promote and sell services/amenities of the hotel.
• Learn and utilize PMS.
• Maintain certification from a responsible vendor training if alcohol is served.

WORKING CONDITIONS/SPECIAL REQUIREMENTS
Standing, walking for long periods of time while maintaining a friendly professional image. Where applicable, follow approved laundry procedures, ensure understanding of operation of washers and dryers. Assist with folding linen according to proper standards.

POSITIONS FOR POSSIBLE ADVANCEMENT
The next step for this position is in a training capacity. The ability to teach skills and competencies will enhance leadership skills in preparations for further promotion. Once that is achieved, the individual may be considered for an AGM or GSM position should one become available.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.
Brand: Fairfield Inn & Suites
Address: 2997 Apalachee Parkway Tallahassee, FL - 32301
Property Description: FTH-Apalachee Parkway-Tallahassee, FL
Property Number: 4053