Grants And Special Programs Manager

The Grants, Budgeting and Special Projects Manager will facilitate the research, development, review, editing, and submission of institutional grant proposals and works closely with staff in developing and transforming ideas into grant proposals. The Grants, Budgeting and Special Programs Manager will coordinate, oversee and manage the Health West budgeting process as well as prepare budgets in accordance with federal, state and private funding source requirements. The Grants, Budgeting and Special Programs Manager will manage special programs linked to current grants and Patient Centered Medical Home.

Essential Functions and Responsibilities:

• Tracks all grants applications.
• Report back on grant opportunities that were suggested with recommendation for apply or not and why.
• Leads Grant meetings per schedule.
  • Prepares for meeting by identifying grant opportunities that meet the mission of Health West. Outlines, purpose, amount, rules and limitations.
  • Report back on grant opportunities that were suggested with recommendation for apply or not and why.
• Working with sponsors and stakeholders to complete project designs by outlining scope, goals, deliverables, required resources, budget, and timing.
• All submissions will be submitted to the CFO and CEO for review well in advance of the application due date.
• Bills submitted.
• When reports were submitted
• Research, develop and ensure the completion of grant applications, including budget development, that provide continued funding to support Health West, Incs (HW) mission.
  • All submissions will be submitted to the CFO and CEO for review well in advance of the application due date.
  • Leads Grant meetings per schedule.
    • Prepares for meeting by identifying grant opportunities that meet the mission of Health West. Outlines, purpose, amount, rules and limitations.
    • Report back on grant opportunities that were suggested with recommendation for apply or not and why.
• Resolve any issues and solve problems throughout the project life cycle, effectively manage project scope by ensuring any changes to scope are documented and approved with project change request forms. Track and report on project milestones and provide status reports to HW management and funder.
• Generates revenues for health center programs and services through timely submission of well researched, written and documented grant/funding proposals.
• Applicable rules
• Other metrics deemed appropriate.
• Prepares for meeting by identifying grant opportunities that meet the mission of Health West. Outlines, purpose, amount, rules and limitations.
• Tracks all awarded grants.
  • Purpose
  • Applicable rules
  • Billing requirements
  • Bills submitted.
  • Reporting requirements with due dates
  • When reports were submitted
  • Other metrics deemed appropriate.
• Collect, analyze and report data on the performance of program activities, monitoring and assuring compliance with grant requirements and service goals.
• Purpose
• Grant Writing/Management
  • Generates revenues for health center programs and services through timely submission of well researched, written and documented grant/funding proposals.
  • Research, develop and ensure the completion of grant applications, including budget development, that provide continued funding to support Health West, Incs (HW) mission.
    • All submissions will be submitted to the CFO and CEO for review well in advance of the application due date.
    • Leads Grant meetings per schedule.
      • Prepares for meeting by identifying grant opportunities that meet the mission of Health West. Outlines, purpose, amount, rules and limitations.
      • Report back on grant opportunities that were suggested with recommendation for apply or not and why.
  • Manage a portfolio of federal, state, local government and private grants by prioritizing funding opportunities and job requirements to ensure completion and compliance of all approved projects.
    • Work closely with project members, partners and others to meet all funding agency deadlines for required paperwork, reports and submissions in order to maintain 100% program compliance.
    • Prepare and submit the required progress reports and work with appropriate departments to submit all required reports.
    • Collect, analyze and report data on the performance of program activities, monitoring and assuring compliance with grant requirements and service goals.
    • Create and maintain a grant tracking/reporting tool.
      • Tracks all grants applications.
      • Tracks all awarded grants.
        • Purpose
        • Applicable rules
        • Billing requirements
        • Bills submitted.
        • Reporting requirements with due dates
        • When reports were submitted
        • Other metrics deemed appropriate.
    • Resolve any issues and solve problems throughout the project life cycle, effectively manage project scope by ensuring any changes to scope are documented and approved with project change request forms. Track and report on project milestones and provide status reports to HW management and funder.
  • Maintain up to date knowledge on federal, state, local government and private grants compliance rules and be the HW resource to ensure others know and understand the rules for the grants in which they are engaged. Ensure HW compliance with the rules and regulations.
  • Working with sponsors and stakeholders to complete project designs by outlining scope, goals, deliverables, required resources, budget, and timing.
• Billing requirements
• Create and maintain a grant tracking/reporting tool.
  • Tracks all grants applications.
  • Tracks all awarded grants.
    • Purpose
    • Applicable rules
    • Billing requirements
    • Bills submitted.
    • Reporting requirements with due dates
    • When reports were submitted
    • Other metrics deemed appropriate.
• Reporting requirements with due dates
• Work closely with project members, partners and others to meet all funding agency deadlines for required paperwork, reports and submissions in order to maintain 100% program compliance.
• Manage a portfolio of federal, state, local government and private grants by prioritizing funding opportunities and job requirements to ensure completion and compliance of all approved projects.
  • Work closely with project members, partners and others to meet all funding agency deadlines for required paperwork, reports and submissions in order to maintain 100% program compliance.
  • Prepare and submit the required progress reports and work with appropriate departments to submit all required reports.
  • Collect, analyze and report data on the performance of program activities, monitoring and assuring compliance with grant requirements and service goals.
  • Create and maintain a grant tracking/reporting tool.
    • Tracks all grants applications.
    • Tracks all awarded grants.
      • Purpose
      • Applicable rules
      • Billing requirements
      • Bills submitted.
      • Reporting requirements with due dates
      • When reports were submitted
      • Other metrics deemed appropriate.
  • Resolve any issues and solve problems throughout the project life cycle, effectively manage project scope by ensuring any changes to scope are documented and approved with project change request forms. Track and report on project milestones and provide status reports to HW management and funder.
• Maintain up to date knowledge on federal, state, local government and private grants compliance rules and be the HW resource to ensure others know and understand the rules for the grants in which they are engaged. Ensure HW compliance with the rules and regulations.
• Prepare and submit the required progress reports and work with appropriate departments to submit all required reports.

• Budgeting
  • Oversees the HW annual capital and operational budget process.
    • Prepare, receive approval for and communicate timelines and staff involvement to complete the budget by the required date set in the annual board workplan.
  • Oversee other health center budget development, revision and modifications as determined and assigned by the Chief Financial Officer.
  • Maintains the Budgeting software, including workflows, processes and time periods.
  • Involve department heads and clinic administrators in the budget development process.
• Oversees the HW annual capital and operational budget process.
  • Prepare, receive approval for and communicate timelines and staff involvement to complete the budget by the required date set in the annual board workplan.
• Maintains the Budgeting software, including workflows, processes and time periods.
• Oversee other health center budget development, revision and modifications as determined and assigned by the Chief Financial Officer.
• Involve department heads and clinic administrators in the budget development process.
• Prepare, receive approval for and communicate timelines and staff involvement to complete the budget by the required date set in the annual board workplan.

• Work with the management team to assure the usefulness of the data and reporting methods.
• Special Projects
  • Ensures timely reporting and filing to maintain NCQA Patient Centered Medical Home certification.
  • Directs and motivates project team members on a proactive basis to accomplish project objectives through planning and evaluation of project activities.
  • Leads the compilation of clinical and operational data. Designs and develops reports for the following:
    • UDS reports Annual submission
      • Completes the reporting per HRSA requirements.
    • Community Assessment
    • HRSA Service Area Review
  • Work with the management team to assure the usefulness of the data and reporting methods.
• HRSA Service Area Review
• UDS reports Annual submission
  • Completes the reporting per HRSA requirements.
• Leads the compilation of clinical and operational data. Designs and develops reports for the following:
  • UDS reports Annual submission
    • Completes the reporting per HRSA requirements.
  • Community Assessment
  • HRSA Service Area Review
• Community Assessment
• Completes the reporting per HRSA requirements.
• Directs and motivates project team members on a proactive basis to accomplish project objectives through planning and evaluation of project activities.
• Ensures timely reporting and filing to maintain NCQA Patient Centered Medical Home certification.

Secondary Functions and Responsibilities:

• Participate in department planning and coordination meetings.
• Participate in the companys annual planning process when requested.
• Participate in professional development opportunities.
• To attend company meetings as assigned.
• Exhibit a positive professional attitude at all times; with supervisor, co-workers, health center personnel, patients, and the community at large while adhering strictly to the confidentiality of Health West financial, personnel and patient information.
• Accept and perform other duties as assigned.

• Strong ethics and a high level of personal and professional integrity.
• Proven ability to effectively communicate with all levels of staff personnel.
• Ability to organize and prioritize work and manage multiple priorities.
• Prefer experience in HRSAs electronic handbook and federal grant requirements related to 330 grant funding.
• Experience in project management preferred.
• Ability to work independently with minimal supervision.
• Experience in federal grant writing/management preferred.
  • Prefer experience in HRSAs electronic handbook and federal grant requirements related to 330 grant funding.
• B.S. Degree in Business Administration, Accounting, Healthcare or related area required.
• Ability to research and analyze data.

Certificates, Licenses, Registrations: none required.