Grants And Contracts Manager

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington School of Pharmacy is ranked nationally in the top schools of Pharmacy. At the School of Pharmacy, we are committed to educating the next generation of leaders in pharmacy, pharmaceutical research and health care – while seeking to ensure the safe, rational and cost-effective use of medicines.

The School of Pharmacy’s Department of Pharmaceutics in the School of Pharmacy has an outstanding opportunity for a Grants and Contracts Manager. The position will report to the Administrator of the Department of Pharmaceutics but will have shared duty between several departments.

We are looking for someone proactive who is able to work well both independently and, in a team, setting. This person must have excellent organizational, communication and interpersonal skills, and excellent attention to detail. Responsibilities include grant management and support, fiscal support, and administrative support.

Given its roles in procuring key funding for research in the School this position has a direct impact on the success and reputation of the School of Pharmacy and its programs. The success of these awards will enhance the school’s ability to expand its reputation, recruit top students and investigators, train students in contemporary research practices and pharmaceutical platform technologies, and further generate opportunities for new grants, awards, and donations.

DUTIES AND RESPONSIBILITIES:

Grant Management - 75%

Execute and manage pre award grants/contracts processes to facilitate accurate and timely pre award grants production in accordance with all university, sponsor, state, and federal requirements.

Assist with post award management in collaboration with the Administrator and other departmental fiscal staff.

Provide effective strategic, intellectual, and technical assistance to faculty and staff. Mentor, train, and advise program staff, research staff and research faculty to maximize pre and post award operations and processes.

Partner with department leadership and staff to optimize award operations, ensuring smooth functioning with a goal of department wide standardized, efficient and compliant fiscal processes.

In collaboration with the Department Administrator, assist with training fiscal staff to ensure accuracy and reliability in managing extramural funding resources.

Provide strategic planning advice to principal investigators about funding and resource allocation (budget forecasting and expense tracking), considering pre-award plans with current and future awards.

With fiscal team, attend regular budget meetings with investigators to review budgets.

Provide post-award support to Investigators including monitoring, maintenance, projections, and adjustments of FTE, and ensuring workday costing allocations reflect budget priorities.

With Department fiscal team, advise the fiscal administration of subcontracts including establishing blanket orders, tracking expenditures against milestones, reviewing invoices with PIs, approving invoices, and reconciling expenses across multiple institutions

Work directly with faculty and staff to ensure expenditures are allowable based on funding agency and award.

Manages, prepares, and submits grant renewals within prescribed deadlines.

Prepares complex budgets, other support, publications, and other reports.

Utilizes ERA Commons/RPPR, SAGE and other administrative systems related to the submission of progress reports. Monitors renewal dates.

Communicates with OSP, GCA, and sponsor representatives on a regular basis to respond to inquiries related to the grant proposals and/or established budgets; responds to funding inquiries; advises on questions related to funding allocations for the research group.

Manages grant and contract budgets to assure compliance with the University, State and Federal requirements.

Fiscal Compliance and Risk Management – 20%

Maintain compliance and risk management activities in accordance with policies at the UW, state, and federal levels and in accordance with sponsoring entities

Interpret, analyze, and implement federal, state, institutional and industry laws, and policies as they apply to departmental administrative and research operations.

Integrate knowledge of compliance policies into departmental operations and under the direction of the Administrator, guide full implementation of applicable policies.

Monitor updates/changes to laws and directives and develop compliance policy or procedures and keep investigators, staff and senior leadership informed.

Identify and assess compliance and risk management issues.

Ensure all expenditures are allowable with all applicable restrictions and regulations.

Ensure grant/contract/gift operational and deliverable requirements are met.

Ensure compliance with human subject and animal research requirements.

Ensure compliance with Faculty Effort Certification and Grant and Contract

Certification Reporting requirements.

Other Administrative Tasks as Assigned– 5%

Participate in the Workday Finance Implementation efforts

Provide support for grant personnel across the school as needed to meet demands.

As a UW employee, you will enjoy generous benefits and work/life programs.

MINIMUM REQUIREMENTS

Bachelors degree in business administration or a related field and two to three years experience.

Additional Requirements

Knowledge of administrative requirements of managing grants and research contracts

Experience with finance and research administration

Excellent oral and written communication skills

Strong organizational skills and attention to detail

Ability to prioritize, set firm deadlines, and handle multiple tasks on a frequent basis

Ability to thrive in a fast-paced environment that often requires responding to deadlines with short lead times

Ability to work on-site during regular business hours with the option to work a hybrid schedule after being established in the department.

Ability to periodically work outside of normal business hours (including weekends) to meet deadlines

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.