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Grants Administrator-Cooper Green Jobs

Company

UAB Medicine - UA Health Services Foundation (UAHSF)

Address , Birmingham, Al
Employment type FULL_TIME
Salary
Expires 2023-07-20
Posted at 11 months ago
Job Description
The Grants Administrator is responsible for coordinating administrative, personnel, and logistical support for defined grants and research projects associated with Cooper Green Mercy Health Services Authority, often of a complex nature. Carries out established program, project, and grant objectives and directives. Follows established guidelines and regulations. Determines the best approach to accomplish objectives. Will participate in program planning and in setting program objectives. May supervise support staff. Will act as a communication liaison and special events planner on occasion. Interfaces with outside resources such as principal investigators, funding agencies, research staff, team members of shared support services, administration of Cooper Green, financial staff, grant writers, patients, and other professionals. Will be responsible for tracking and reporting on various budgets and activities of multiple projects and grants. Will manage and lead the grants and projects committee at Cooper Green. May assist with grant, contract, and project preparation and submission. May handle some data management.
KEY RESPONSIBILITIES
Financial
  • Submit invoices for reimbursement of expenses
  • Prepare Cooper Green specific budgets in accordance with funding agency requirements and project sponsors, pre and post-award
  • Gather information to properly inform budget development
  • Submit intermittent financial progress reports to funding agencies or research sponsors as needed
  • Forecast budget expenses during funding period to predict potential shortfalls or surpluses
  • Submit reimbursements to Cooper Green staff for out of pocket expenses if needed
  • Track and document study related costs for reporting and auditing purposes
  • Establish within Cooper Green’s budget, in conjunction with finance staff and using provided tools
Administrative
Project Related
  • Communicate with funding partners and with funding agencies
  • Submit new research grants
  • Oversee personnel working on funded research studies
  • Supervise Cooper Green staff carrying out study-related activities
  • Author, in conjunction with Principal Investigator(s), progress reports on study related activities
  • Partner with institutional partners or external investigators for oversight of research activities carried out onsite by non –Cooper Green staff
  • Maintain compliance with all grant and research requirements (e.g. maintaining Federal-Wide Assurance, communication with outside IRBs, ensure training requirements are met for all working on the study)
  • Route subcontracts for approval
  • Review and make recommendations regarding new funding opportunities
General
  • Communicate with external research partners
  • Manage reliance relationship with UAB IRB
  • Shape and enforce policy related to overall research performed at Cooper Green (e.g. methods of patient contact, external access to PHU)
  • Author policy, procedure, and standards for various aspects of program
  • Manage and track research requests from outside partners
  • Produce written products for review and submission
Communication
  • Manage grants committee meetings and participate on external committees and the like for projects and grants affecting Cooper Green staff or patients
  • Collaborate with Cooper Green Administration, Finance staff, and various sponsors
  • Proficiently communicate, written, verbal, and via prepared presentations
  • Make process improvements
  • Evaluate and respond to requests, direction, and communications
Networking
  • Contribute to strategic planning initiatives
  • Participate on committees, workgroups, and ad hoc groups as representative for grants and project management
  • Serve as primary contact for individuals and organizations wishing to conduct research or recruit for research at Cooper Green
Additional duties as organizational demands require
Occasional travel required

Position Requirements:
Required Qualifications: Bachelor’s degree in a related field, training in grants management, and three (3) years’ of related experience required. Equivalent work experience in the grants management field MAY substitute for education requirement.
Strong knowledge of grants management. Knowledge of regulatory standards related to grants management and research protocols. Knowledge of analytical tools (Excel), and software (PowerPoint, Word). Must have experience facilitating projects and leading small groups. Must have strong communication skills to interface with senior management and external stakeholders, as well as an ability to interface professionally with staff at all levels of the organization.
Preferred Qualifications: Experience in grants management, healthcare administration, business administration, or a related degree.
TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one’s own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.

UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.