General Manager - R1

The Management Trust
Position Title: General Manager
Location: Indio, CA at Rancho Casa Blanca
Reporting To: Division Vice President of Onsite Communities
Status: Exempt, Full-Time
Salary: $125,000 DOE

CLIENT-SPECIFIC PROFILE:

The General Manager for Rancho Casa Blanca (client of The Management Trust) is responsible for managing a 55+, 800 unit/RV Country Club resort community. Common property includes two clubhouses, six pools, six hot tubs, two saunas, an 18-hole executive golf course with a small pro shop, tennis, pickle-ball, shuffle-board courts, ten lakes, five laundry facilities, and six large shower/restroom facilities. All RV units and lots are privately owned. People skills, including patience, friendliness, willingness to listen and respect for community members and fellow employees are crucial. The GM will work with the Association Board of Directors (Board) to fulfill obligations of The Management Trust contract in conjunction with the goals and objectives of the Board. Key areas of focus include management and support of the community association (HOA), including, but not limited to: daily operations, regular interaction with and support of Board/homeowners/vendors, meeting attendance, public speaking, budget preparation, managing 40+ staff and overall community business management. The community has a strong team. This is a leadership position with a lot of hands-on daily activity. We are looking for someone to join and become part of an existing team, complement their activity and lead through support, caring and, when necessary, discipline. We are seeking an individual who has a strong commitment to delivering an exceptional customer experience.

COMPANY PROFILE:

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients? needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:

The General Manager is responsible for partnering with the Association Board of Directors (Board) and our Company to fulfill obligations of the management contract in conjunction with the goals and objectives of the Board. Key areas of focus include management and support of the community association (HOA), including, but not limited to: daily operations, regular interaction with and support of Board/homeowners/vendors, meeting attendance, budget preparation, and overall community business management. This is a leadership position that requires a strong commitment to delivering an exceptional customer experience while balancing the needs of many stakeholders.

JOB DUTIES AND RESPONSIBILITIES:

• Provide fiscal management, including, but not limited to: reviewing and approving invoices, inventory audits compared with Purchase orders, coordinating tax preparation and reserve study updates, and reviewing completed financial statements for accuracy prior to distributing to the Board each month
• Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future
• Prepare schedules and establish priorities for routine and special work projects. Be visible for daily site reviews of special projects with employees, Board members and vendors accordingly in all operations
• Establish weekly one-on-ones with Board President to keep the lines of communication open and share progress updates and discuss items of concern
• Review and submit requests for vendor bids and contracted services
• Implement a tracking tool for all projects with employees, Board members and vendors for accountability purposes
• Other duties and special projects as assigned
• Be a Brand Ambassador and leverage all tools, resources, services and layers of support from our company. This is required to ensure successful relationships and demonstrate our company value.
• Maintain current knowledge of governing documents, applicable state statutes, and local ordinances that apply to the community
• Manage an RV Resort community onsite.
• Attend association meetings, including, but not limited to: annual, turnover, and Board
• Attend community events on a bi-monthly basis to continue enhancing client and homeowner engagement
• Prepare Board packets, agendas, and calendars in preparation for scheduled and unscheduled meetings
• Lead and mentor all direct reports (supervisors) by calendaring weekly one-on-ones separate from weekly staff meetings to enhance employee engagement and development
• Conduct site walk-throughs and reviews to provide oversight of related compliance matters while building strong employee, homeowner and Board relationships as the face of the community.
• Represent the community at designated meetings and formal functions
• Work independently, with little oversight, and with accountability to executive management for the end result achieved
• Assist Board and homeowners with problem resolution
• Prepare annual budget estimates for Board action and approval
• Provide management services in compliance with the terms of the management contract
• Communicate in-person, telephone, and/or via email to Board members, homeowners, and vendors regarding community business in a timely manner
• Oversee all aspects of the client?s relationship with our Company to ensure success and retention
• Guide, assist, and recommend a course of action for Board members to conduct business using Leadership Management

QUALIFICATIONS:

• Professional designations are a plus
• Knowledge of accepted management practices and procedures, building and grounds maintenance requirements, personnel development and administration, and budget/finance
• Strong leadership abilities and comfort with public speaking (small and large groups)
• Knowledge of management contracts, CC&Rs and other governing documents
• Excellent written and verbal communication
• Professional and respectful demeanor with all staff and guests at all times
• Ability to provide high-level customer service with astute attention to detail and organization
• Ability to motivate teams while simultaneously managing several projects
• Ability to manage workflow amid shifting priorities
• Conflict resolution skills
• Solid knowledge of Microsoft Outlook, Excel, and Word
• Must be a team player
• Adaptable and dependable with a solid attendance record
• This skill set is generally acquired through a combination of a degree in a Business Administration (or related) field, along with (5) years of experience with increasing responsibility in community association management
• Superior multi-tasking skills
• Ability to meet deadlines and address time-sensitive issues
• Willing to learn Company process and procedures, and learn/use proprietary software

SPECIAL POSITION REQUIREMENTS:

• Must have and maintain a valid driver?s license, vehicle insurance, and driving record in compliance with Company policy

ESSENTIAL FUNCTIONS:

• Travel to and from offsite locations
• Be stationary for periods of time
• Relocate up to (25) pounds
• Use standard office equipment, including: computer, phone, copier/scanner, etc.

SUPERVISES OTHERS? IF SO, LIST:

• Association Department Managers

SCHEDULE & TRAVEL:

• Monday-Friday from approx. 8:00 am-5:00 pm
• This position may require occasional long hours to meet business needs, including weekends and holidays

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.