General Manager Administration Jobs

This position provides administrative, clerical, communication and operational support to enable the Charlotte office to effectively operate and support the global business of SGL Carbon..

Key Responsibilities:

• Serve as the main point of contact for SGL Carbon employees outside of the Charlotte office
• Responsible for identification and coordination of outside vendors/contractors including cost estimates and searching for and identifying cost savings
• Responsible for the coordination of procurement, maintenance, and monitoring the availability of office necessities, supplies and office equipment in conjunction with responsible Manager or Corporate Function representative (IT, EHSA, etc.) including office visits by the respective external vendors.
• Responsible for administration of the P-Card program upon implementation
• Responsible for coordinating the logistics for quarterly town halls
• Responsible for the day-to-day operational readiness, appearance, efficiency, and presentation of the office for both employees, business partners and external visitors, including the lobby, kitchen, hallways, storage rooms and meeting areas.
• Responsible for coordinating and administering off site records storage and secure shredding services
• Support local requirements related to various global communication initiatives and support change
• Provides general secretarial, clerical and administrative support to Managers including, but not limited to, scheduling, placing orders for and preparation of materials for meetings, travel reservation for visitors, data entry for company systems, and transporting of visitors
• Responsible for coordinating, updating, and generating ideas for internal communications content including administration of SharePoint sites and local bulletin boards, all with the oversight of executive management
• Administer and moniter the US Company Fleet Program including assistance with maintenance and logistics or company vehicles
• Responsible for document processing, general record keeping, general reporting which requires independent analysis, and exercise of judgement
• Responsible for local coordination of community charitable events as directed by the respective Managers
• Responsible for keeping executive management updated on any issues affecting the office or company and reporting maintenance and service requests to building management

Your Profile:

• Solid proficiency in Office365, SharePoint and other standard business software/applications
• Strong problem solving and customer service skills
• Analytic thinker and excellent organizational skills
• 2 year associate's degree from an accredited university or college preferred
• Highly responsible and reliable
• Excellent written and verbal communication skills
• Ability to successfully prioritize and handle multiple tasks simultaneously
• Self-starter
• Ability to work well with and respect different cultures
• Skilled in handling confidential business matters and information with discretion
• 3 years experience in a fast-paced office environment