Front Desk Representative Jobs

HOTEL FRONT OFFICE-PITHourly
Summary
The Front Desk Representative is responsible for registration and check-out, assisting in PBX/Reservation operations, mail and message service all the while providing outstanding service to our guests along the way. You'll act as an advocate for the hotel, be a creator of personal experiences, and develop relationships with guests that will compel them to return.
Essential Job Functions

• Responsible for knowing hotel emergency procedures
• Promptly answer the telephone using positive and clear communication. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested.
• Field guest complaints, conducting research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc.
• Communicate by telephone and/or radio with other departments: Reservations, Sales, Housekeeping, Bell Staff, and Valet.
• As needed deliver guest items such as luggage newspapers messages packages amenities or other items requested by guests or team members. Ensure logging and delivery of packages mail and messages as needed to guests and meeting rooms
• Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned bank. Accept and record vouchers, travelers' checks, and other forms of payment.
• Performs any other job related duties as assigned
• Complete the registration process by inputting and retrieving information routinely from a computer system, confirming pertinent information including number of guests and room rate. Promote Hotel and Casino marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys.
• Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working.
• Close guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances.
• Maintain an up to date working knowledge of all property amenities as well as any special events local area attractions and things to do around the hotel and casino.
• Engage with the guest throughout their stay to ensure they feel welcome and appreciated.
• Monitor room availability throughout the day.
• Greet guests immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such as outlet hours and local attractions
• Follow established key control policy.
• Informs management of all suspicious activity during the course of your shift.
• Complete all items on the appropriate (AM, PM, Overnight) checklist by the end of shift.
• Open, secure, and balance out daily shift bank which involves counting and verifying cash, check, and credit card transactions occurring while on duty.
• Be aware of all rates packages and special promotions; Be familiar with all in house groups; Be aware of closed out and restricted dates.
• Make corrections and adjustments and handle all computer problems that might occur throughout their shift.
• Maintain thorough knowledge of various systems, not limited to PMS, CRS, telephone systems, ect.
• Remain calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.
• Acts as PBX/ Reservations Representative and utilizes the switchboard phone system
• Review arrivals and block rooms based on VIPS, repeat guests, packages, and any special requests.
• Obtain all necessary information when taking room reservations and follow all proper procedures.

Qualifications

• Must be able to successfully fulfill the pre-employment process.
• Experience in a hotel or a related field preferred.
• Must be able to frequently bend at the waist, bend at the knees, reach, push/pull up to 25lbs, twist at the waist and shoulders, and have finger/hand dexterity to maneuver on computer keyboard, office machinery and other tools.
• Must be able to remain in a stationary position for a majority of an entire shift.
• High School diploma or equivalent required.
• Must be able to learn and retain knowledge of computer systems and software (including, but not limited to Microsoft Office, Google Suite, PMS, ect.) proceduresMust be able to utilize a point of sale system, handle cash and other financial transactions quickly and accurately.
• Must be able to work flexible shifts and days, including weekends, holidays and special events/promotions
• Demonstrate the ability to multi-task, be detail-oriented and be able to problem solve in order to effectively deal with internal and external customers.
• Must be able to remain professional and tolerate stress related to servicing public guests in a high pressure and fast-paced environment.
• Must be able to traverse from area to area within the operating areas to respond to and assist other Team Members.
• Must possess outstanding interpersonal communication skills (verbal and written) to effectively interface with guests and Team Members.
• Must maintain a thorough knowledge and understanding of PMS, CRM and phone systems.
• Possess a positive and upbeat personality with a desire to deliver outstanding customer service to our guests.