Flight And Operations Scheduler

The Company has a well-established flight operation conducting global flights with three ultra-long-range, large cabin, business aircraft. The team consists of 11 pilots, 4 flight cabin safety attendants, 5 technicians & operation managers. Like all aviation department team members, assigned work hours vary and are dependent upon flight activity. This role is based out of either Manhattan, NYC, NY or White Plains, NY. The posted salary range will default to that your regional location and will not include any premiums. The baseline range will be as follows: $70,000 - $120,000 per year.

Minimum Requirements

• Ability to maintain composure during stressful situations
• Thrive in a fast-paced environment and work with alacrity
• Exhibit highly organized, business acumen, pursuing multiple tasks simultaneously
• - demonstrate good judgement
• Ability to use Microsoft Suite products
• A minimum 3 years of experience in private aviation and/or executive travel
• Ability to attend meetings and training programs
• - flexible, positive and productive
• A strong focus on customer service, including accessibility after hours
• Ability to work a flexible schedule

Main Responsibilities

Supporting tasks for the private aviation program include but are not limited to:

• Research and procure lodging, coordinating directly with hotels to confirm VIP status and ensure all other lodging requirements are fulfilled
• - schedulers are on call 24/7
• Collect and disseminates executive travel data throughout the team to facilitate mission planning and execution
• Support special projects as required
• Arrange ground transportation, coordinating directly with vendors to schedule cars, confirm details, and ensure all ground transfer requirements are fulfilled
• Archive operations data and trip feedback from all stakeholders
• Assist with data management for the flight operation's reporting requirements
• Assist with passport and visa requirements for key executives
• Reconcile and archive trip expenses and cost documentation
• Arrange ground transportation, coordinating directly with vendors to schedule cars, confirm details, and ensure all ground transfer requirements are fulfilled

Desired Characteristics

• Bachelors degree
• Knowledge of travel operations, travel data, reporting, and managing travel vendors
• Has a pleasant, friendly, and helpful manner to deliver the best experience to customers and colleagues
• Quality driven with a passion for excellence
• Excellent interpersonal and communication skills
• Knowledge of corporate aviation function and performance
• Prior experience in private aviation flight scheduling
• Knowledgeable in all aspects of the private aviation scheduling sector

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Specific vision required for this job include, close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust and focus.