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Fiscal/Administrative Assistant Jobs

Company

State of Connecticut - Office of the State Comptroller
Address , Hartford, 06106
Employment type FULL_TIME
Salary $64,369 - $81,905 a year
Expires 2023-10-11
Posted at 9 months ago
Job Description
The State of Connecticut, Office of the State Comptroller (OSC) is currently seeking dynamic, detail-oriented individuals who are eager to contribute their expertise within the Business Services Unit of the Budget and Financial Analysis division as a Fiscal/Administrative Assistant. Join our team and embark on a rewarding career that offers growth, competitive benefits, and culture that encourages work/life balance.

Position Highlights
  • Location: 165 Capitol Avenue, Hartford, CT 06106
  • Full-Time, 40 hours per week
  • Monday through Friday
  • Hybrid (office/telework) may be available
What We Can Offer You
  • Competitive starting salary
  • Work for a Forbes top company - ‘Forbes’: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • Alternate work schedules and a culture that encourages work/life balance
  • Excellent state benefits package, including health and dental coverage
  • Extensive pension plan and supplemental retirement offerings
  • Generous paid time off, including 13 holidays per calendar year
  • Professional growth and development opportunities
Here’s What a Day of Work Can Look Like
  • Initiate the full range of financial transactions including purchase of supplies, equipment, and contractual services, agency travel and tuition reimbursement, asset management, and surplus.
  • Utilize technology extensively, including Core-CT, MS-Excel, MS-Access, and others.
  • Perform a variety of fiscal and administrative duties to support all the functions of the division.
  • Engage in tasks that support the responsible stewardship of State resources.
  • No day is ever the same!
About the Office of the State Comptroller
The Office of the State Comptroller (OSC) is an agency whose mission is to provide accounting and financial services, to administer employee and retiree benefits, to develop accounting policy and exercise accounting oversight, and to prepare financial reports for the state, federal and municipal governments, and the public. We are located in the State Office Building at 165 Capitol Avenue, Hartford, CT. This state-of-the-art building offers free garage parking, an on-site cafeteria, and ergonomic workspaces.

The Budget and Financial Analysis division performs the state’s accounting and financial reporting functions and develops and executes the agency budget. The division is responsible for posting, analyzing, and reporting state expenditures and regularly monitors the health of the state’s budget condition.

Selection Plan

For assistance in applying, please visit our 'Applicant Tips on How to Apply' page

To Apply
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
  • Please ensure that your application is complete before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
After you Apply
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices, and complete tasks required in the recruitment process.
Connect with Us
  • If you have any questions pertaining to this recruitment, please contact Sara Garrett at [email protected].
  • Follow the State of Connecticut on LinkedIn.
  • Due to the large volume of applications received, the State of Connecticut is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
  • Experience recording, tracking, and disposing of assets through an Asset Management program.
  • Experience providing customer service, including verbal and written communication to a diverse population.
  • Experience developing and reconciling budgets, initiating financial transactions, and validating financial information in PeopleSoft Financial System.
  • Experience managing and maintaining priorities and tasks in a deadline-driven environment.
  • Experience processing requisitions, epro, and P-Card (Purchasing Card).

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.