Festival Coordinator, Operations Jobs

Position Overview

The Festival Coordinator, Operations is charged with assisting in the operational planning, implementation, and management of the Festival Operations department. This includes supporting Venues, Theater Operations, Production, Technical Exhibitions, Transportation, and Logistics.

Working closely under the direction of the Director, Production & Operations, the Festival Coordinator, Operations position supports Sundance Institute’s commitment to fulfilling a successful and positive Festival experience for all artists and patrons.

This temporary position works full time from Wednesday, October 18, 2023 through Friday, February 9, 2024 and will be required to work extended hours, including evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Park City, UT office location in order to work onsite in a hybrid capacity as early as mid-December.

Top priorities include but are not limited to…

• Coordinating and maintaining the calendar for Director, Production & Operations to include generating meeting requests in Google Calendar across time zones, tracking agendas, and ensuring guest lists are accurate.
• Providing support for events and additional special projects throughout the Festival season as needed.
• Completing and compiling Operations teams wrap report templates for SFF24 once Festival is complete.
• During the Festival, provide administrative and onsite support for Director, Production & Operations to address daily operational issues as they arise.
• Supporting in Festival reporting processes, including with the creation, testing, and implementation of a Daily Operations Report.
• Facilitating logistics for Festival planning meetings, including working across departments to generate agendas, taking and distributing notes, and securing meeting space and schedule for onsite during the Festival.
• Supporting Operations departments that require assistance as needed and available.
• Maintaining Festival Documentation (Key Milestones, Key Information Document, etc.) to assure accuracy, and updating accordingly.
• Working within project management software to update and maintain timelines for all Operations departments.
• Scheduling meetings with internal departments to review and update their needs related to Festival planning and operations.
• Supporting with drafting and issuing cross-departmental communications.

You Have The Following Direct Or Transferable Skill Sets

• Excellent organizational skills including the ability to prioritize.
• Knowledge and experience with the Google Suite.
• Valid driver’s license and successful completion of MVR background check.
• Strong attention to detail.
• Ability to maintain confidential information.
• Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Legal authorization to work in the United States.
• 2 years of experience with administrative project-based work for venue or live event operations, or related.

You will be successful in this role if you...

• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Problem-solve within your work so change can happen quickly and efficiently.
• Remain organized to keep yourself accountable for meeting deadlines.
• Help to bring the team together around common goals.

In addition to an hourly pay of $20.32, this position is eligible for benefits & perks, highlights include:

• Sundance Film Festival passes and benefits (varies each year)
• Employee Wellness Initiatives
• Employee assistance program
• Paid sick leave and Institute holidays