Festival Associate Manager, Event Venue

POSITION OVERVIEW

The Festival Associate Manager, Event Venue is charged with the planning and execution of the official event venues of the Sundance Film Festival. Additionally, this position will organize and support assigned events during the Festival.

Working closely under the direction of the Manager, Events, this temporary position works full time from Wednesday October 11, 2023 through Friday, February 9, 2024 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Park City, UT office location in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…

• Acting as liaison between venue owners and managers, vendors, contractors, and employees, including conducting pre-Festival venue meetings.
• Assisting with developing final event plans for management approval.
• Supporting the Beverage Coordinator with beverage logistics as needed.
• Supporting Events Department operations, Manager, Events, and Associate Director, Events as assigned.
• Providing successful and well managed events and venues.
• Liaising with Corporate Development, and sponsors regarding event structure and plans.
• Documenting event details as assigned which includes but not limited to: banquet event orders (BEO), event evaluation sheets, and alcohol request sheets, as well as all correspondence, attendance numbers, and issues related to events and parties.
• Coordinating the aesthetic design (“look and feel") of the venue with the Manager, Events.
• Completing a Festival wrap report.
• Maintaining set budgets for assigned events and supporting Manager, Events in managing venue specific budgets.
• Monitoring and overseeing operations for assigned events, including event employees and volunteers onsite.
• Coordinating check requests through Accounts Payable, submitting and completing check requests for all bills associated with Festival events two weeks prior to the start of the Festival.
• Completing post-Festival walk through with venue owners and managers.
• Providing final touches to events requested by event leads, hosts, sponsors, vendors, and venue owners to execute events successfully (includes set-up to tear-down).
• Ordering all equipment needed for venues and establishing a timeline for move-in, set-up and tear-down.
• Planning out space design with presenting sponsors if appropriate, including electrical, phones, computers, venue security, and an evacuation plan for main building and tent structure areas.

You have the following direct or transferable skill sets:

• Working knowledge of Gmail, Google Drive (including Google Docs and Google Sheets and Google Calendar).
• Excellent organizational skills, attention to detail, and the ability to prioritize.
• Legal authorization to work in the United States.
• Strong customer support skills including the ability to mitigate conflict and facilitate positive customer relations.
• Outstanding verbal, written, and interpersonal communication skills to work with a variety of people.
• 3 years experience planning and executing events and/or venue management.
• Ability to maintain confidential information.

You will be successful in this role if you...

• Collaborate and communicate within the Events and Partnerships teams and with other departments
• Jump in quickly to support the team and show initiative in the planning of your assigned work.
• Help create the event experience for both digital and in person events and align it to the 2023 Sundance Film Festival vision.
• Adapt to changing and developing circumstances and processes.

In addition to an hourly pay of $24.17, this position is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)