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Faculty Services Office Assistant - College Of Business

Company

Oregon State University
Address , Corvallis, 97331, Or
Employment type PART_TIME
Salary $13.50 an hour
Expires 2023-07-14
Posted at 1 year ago
Job Description
This recruitment will be used to fill one part-time (a maximum of 20 hours per week) Office Assistant position for the Faculty Services Office in the College of Business at Oregon State University (OSU).

This is an exciting position in a fun, fast-paced office – the position is a mix of customer service, administrative support and building care within Austin Hall. Hours are flexible around your class schedule and are during the work day – between 8am and 5pm, Mon-Fri. You’ll get a chance to learn a lot of new skills and work with fun people who want to see you succeed!

Cannot be a College of Business student for this position

Pay rate will be $15.20 per hour.

This position will start Fall term, 2023 about a week or two before classes start.
Position Duties
50% Administrative/Customer Service:
  • Assisting faculty with small projects
  • Greeting/receiving/directing customers and visitors
  • Monitoring and ordering inventory through online eProcurement system
  • Other administrative duties as needed
  • Scanning, printing, copying, record keeping, data entry, generating documents
  • Assisting with faculty-sponsored events
  • Delivering packages to on-campus departments
  • Processing and delivering mail


50% Building Maintenance:
  • Other light maintenance tasks as needed
  • Vacuuming, dusting, mopping, sweeping
  • (Please note: During the COVID virus pandemic, some of these duties may shift in priority and will fluctuate as needed).
  • Submitting service requests to university departments, such as Campus Recycling and Surplus
  • Cleaning surfaces such as tables, equipment, windows, and whiteboards

This position deals with sensitive data and will require FERPA training and a Criminal History Check.

Cannot be a College of Business student for this position
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Must meet the applicable minimal enrollment standard
    • High School student: Regularly enrolled in a high school or participating in a home-schooling program
    • Undergraduate and post-baccalaureate student: 6 credit hours per term
    • Undergraduate international student: 12 credit hours per term*
    • Graduate student officially admitted to Graduate School: 5 credit hours per term
    • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

  • International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
  • Cannot be a College of Business student or take any College of Business classes.
  • Positive attitude, reliable, punctual, and trustworthy
  • Ability to take initiative
  • Ability to follow up after a task is completed
  • Good verbal and written communication skills
  • Ability to prioritize tasks
  • Ability to problem solve with minimal supervision


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.
Preferred (Special) Qualifications
  • Experience working in a database
  • Proficient in Microsoft Word, Excel, and Adobe
  • Experience answering inquiries in person, via phone, or email
  • Experience handling confidential information
  • Experience with Microsoft Outlook
Work study students are encouraged to apply!
Working Conditions / Work Schedule
Workplace is a typical office environment during normal working hours (8am to 5pm). Physical requirements may include remaining in a stationary position, such as sitting or standing while completing a task, and maneuvering supplies up to 50 lbs.
Applicants must be able to work a minimum of a 2 hour shift, but ideally will be available for 3-4 hour shifts. Students should be available to work 6-15 hours per week during the term. Student Office Assistants generally do not work during term breaks or during summer term.
Posting Detail Information

Posting Number
P09864SE

Number of Vacancies
1

Anticipated Appointment Begin Date
09/11/2023

Anticipated Appointment End Date

Posting Date
05/08/2023

Full Consideration Date
05/15/2023

Closing Date
05/25/2023

Indicate how you intend to recruit for this search
Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1. A Resume/Vita
2. A cover letter indicating how your qualifications and experience have prepared you for this position
For additional information please contact: Brian Seale at [email protected].
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.