Faculty Assistant - Remote | Wfh

Are you ready to be part of a dynamic team dedicated to supporting renowned faculty members and instructors in their pursuit of teaching, research, and scholarly advancement? Look no further! We are currently seeking enthusiastic individuals to join our collaborative and supportive team as Faculty Assistants. If you thrive as an independent problem-solver and value being part of a vibrant work environment, this role is perfect for you!
About Us
Our Faculty Support Services Department (FSS) is committed to providing exceptional assistance to approximately 200 faculty members and instructors, acting as their vital link between students, fellow instructors, and various administrative departments within the Law School and University. We are passionate about gathering and sharing the most effective administrative support methods, ensuring our faculty can focus on their core responsibilities.
Position Description
As a Faculty Assistant, you will play a crucial role in empowering faculty members by providing comprehensive support across various domains. Your responsibilities will include:
Facilitating faculty teaching by managing course schedules, posting course materials, announcements, and student assignments/office hours through cutting-edge platforms like Canvas.
Coordinating course packets and securing copyrights for course materials, as well as arranging AV equipment, catering services, and other essential setups. Additionally, you may assist with remote learning tools such as Zoom and video editing software.
Handling internal and external information requests and efficiently managing faculty calendars.
Organizing complex domestic and international travel arrangements and itineraries for faculty members and visiting guests, ensuring seamless experiences.
Utilizing financial platforms like Concur, Oracle, and B2P (Buy-to-Pay) to process payments, invoices, reimbursements, and corporate card statements.
Assisting in the coordination of conferences and lectures, overseeing media arrangements, catering services, guest outreach, materials preparation, and travel and accommodation arrangements.
Performing general office duties, including photocopying, scanning, filing, ordering office supplies, and reserving spaces for meetings and events.
Proofreading and editing documents, including student recommendation letters, and conducting ad hoc internet and library research.
Providing support for faculty in the hiring of student workers and assisting with financial processing for programmatic transactions.
Basic Qualifications
Possession of 3 or more years of administrative support or related experience in a business or customer service environment. Relevant education beyond high school may count towards experience requirements.
Additional Qualifications And Skills
To excel in this role, we are seeking individuals who possess the following attributes:
Curiosity and creative problem-solving skills, enabling you to tackle challenges with enthusiasm and innovation.
Ability to work independently while also being proactive in seeking assistance when needed.
Strong prioritization skills to effectively manage multiple tasks, even in the face of competing priorities.
Agility and adaptability to quickly pivot and adjust to changing circumstances.
Understanding the importance of maintaining confidentiality and handling sensitive information with utmost discretion.
Willingness to learn and embrace new systems and processes as we strive for continuous improvement.
Collaborative spirit, demonstrating the ability to work harmoniously with peers to resolve issues and achieve shared goals.
Genuine self-expression and a commitment to contributing to a diverse and positive work culture.
Benefits
Additional Information:
We believe in providing outstanding benefits to our employees. Here are some of the benefits we offer:
Paid Time Off: Enjoy 3-4 weeks of accrued vacation time per year, along with sick days, holidays, personal days, and up to 12 weeks of paid leave for new parents who are primary caregivers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, and additional voluntary benefits.
Work/Life and Wellness: Access resources such as on-campus childcare centers, an Employee Assistance Program, and wellness programs focusing on stress management, nutrition, meditation, and more.
Retirement: Benefit from our university-funded retirement plan, with contributions ranging from 5% to 15% of eligible compensation, based on age and earnings. Full vesting is achieved after 3 years of service.
Tuition Assistance Program: Take advantage of our competitive program, including reduced tuition at the and other participating.
Tuition Reimbursement: We offer a reimbursement program covering 75% to 90% of eligible course costs, up to $5,250 per calendar year, for courses taken at other accredited institutions.
Professional Development: Access programs and classes at little or no cost, offered through the Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Enjoy various commuter options, including discounted parking, half-priced public transportation passes, pre-tax transit passes, biking benefits, and more.
Facilities Access, Discounts, and Perks: Gain access to athletic and fitness facilities, libraries, campus events, credit union services, as well as discounts on various services (legal, financial, etc.) and cultural and leisure activities throughout metro Boston.
Employment Type: Full-Time
Salary: $ 13.00 24.00 Per Hour