Facilities Project Manager Jobs

The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.
The Team
The vision of Facilities, Events, Travel and Security (FETS) division includes an obsession with customer service and creating an extraordinary experience for our employees, partners, and grantees. The power of convening is a comparative advantage of the foundation, and this is a critical enabler to convening employees and partners in pursuit of impact. It also supports the organizational goals to build an effective, efficient & high performing organization while strengthening our culture and improve employee experience. This supports the foundation's belief that all lives have equal value.
Your Role
This role supports the Global Facilities team and aligns delivery of the strategy with critical business needs. This role manages facilities related capital construction and improvement projects including management of vendor partners, contract negotiation, creation and maintenance of individual budgets, permit oversight and all other planning required. The Facilities Project Manager is responsible for managing multiple aspects of the planning, design, engineering, FF&E, budget estimating & management, renovation, and installation processes and implementation for the assigned projects including integration of technology systems (IT, Audio Visual, Security and space use technology systems). This role partners with programs and operations to ensure facilities capital projects and renovations influences programmatic strategy through space considerations.
What You’ll Do

• Create specific, measurable outcomes (metrics) as success indicators to track process
• Identifying project requirements and deficiencies
• Obtains necessary approvals for project approval, change orders, and invoices
• Support communication plan as it pertains to project outcomes
• Managing performance under contract
• Oversees work of architects, engineers, contractors, and other external service providers:
• Ensuring adherence to Foundation policies, procedures, safety guidelines, constructions safety procedures
• Classifying and prioritizing major projects
• Hold vendors accountable to contract deliverables
• Serving as point of contact between Foundation, program/team representatives, operations partners (i.e., AV/IT/Security), and external consultants/contractors
• Arranging expert consultation services required for projects, such as architects, engineers, contractors, surveyors, or designers
• Create incentives to drive cost efficiencies
• Facilitating project meetings with appropriate internal and external stakeholders
• Support [capital] project proposals for Seattle Campus and all Regional Offices:
• Develop and maintain excellent working relationships with key business partners vendor partners and Site Facilities Manager.
• Participate and support leading cross-operational teams and offices across the foundation in discovery to determine how to connect space design to culture and behaviors and guide project scope of work
• Collaborating with Purchasing Department on RFQ/P development and contractor selection when appropriate
• Leading development of project scope, budget, timeline, and obtaining necessary approvals including regulatory and landlord approvals
• Use data to perform financial due diligence
• Estimating project costs and timelines
• Reviewing service proposals contracts, and negotiating pricing
• Manage partner and vendor relationships and provides leadership to those organizations
• Manages facilities related construction and renovation projects from inception to occupancy, including:
• Support change management as it pertains to changing workspace and work styles locally and geographically
• Ensuring proper close-out of all projects, including final punch list and close-out documents
• Enhance project management experience by continuous review and improvement of systems, processes, and procedures to drive efficiencies
• Selecting appropriate consultation specific to the needs of the projects
• Advocate for operational and budgetary efficiencies
• Coordinates review and approvals of design documents and cost estimates, including having insight and experience involving design and construction
• Keeping clients informed of project status, communicating any issues which impact project delivery
• Review any new technology tools that come on the market to determine relevance or applicability to our business

Your Experience

• Team management and team leader 
• Strong contractual negotiation and vendor management skills 
• Expert knowledge of project management planning process, principles, budget, schedule and risk management
• Ability to read architectural and construction drawings
• Expert knowledge of the construction and facilities industry
• Strategic planning, resource allocation and coordination of people and resources on time-sensitive, fast-paced, and high volume of initiatives. 
• 7+ years of experience
• Advanced degree preferred in interior design, architecture or related field

The typical salary range for this role is $97,335 to $180,765 USD. The exact offer will be determined by a variety of factors such as the candidate’s individual skills, qualifications, and experience relative to the requirements of the role.

• Ability to travel 20% of time to international regional offices at key project milestones
• Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Depending upon your work location, we may require proof of full vaccination against COVID-19 and any recommended booster doses. All employees based in the United States are to provide proof of full vaccination upon hire and any recommended boosters, subject to applicable laws.
Candidate Accommodations
If you require assistance due to a disability in the application or recruitment process, please submit a request here.
Inclusion Statement
We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.